April 3, 2015, 1 PM EST
Attendees
Dean B. Krafft, Jon Corson-Rikert , Kristi Holmes, Melissa Haendel, Paul Albert, Mike Conlon, debra hanken kurtz, Jonathan Markow, Robert H. McDonald
= note taker
All attending
Dial-In Number: (209) 647-1600, Participant code: 117433#
Agenda
Item | Time | Facilitator | |
---|---|---|---|
1 | IFest Wrap-up | 10 min | Melissa |
2 | Conference update | 10 min | Kristi |
3 | Tech lead search update | 5 min | Mike |
4 | Upcoming meetings – Barcelona, Brisbane, Bethlehem | 5 min | Mike |
5 | Steering Committee 2.0 | 10 min | Dean |
6 | Planning for Leadership Meeting in May | 10 min | All |
7 | Additional business | 10 min | All |
Notes
I. I-Fest wrap-up
- Regarding ontology, we only had less than two hours due to the importance of brainstorming key open issues and priorities for the whole community
- a deep concern that the ontology is still in a state where it's not easy to contribute and no FTE to work on it – have to get the ball rolling
- need to get ontology people together again soon – can we plan a working meeting at the Conference - a come and do workshop vs. come and learn
- Also need to summarize and disseminate our notes to the community
- Perhaps we can cross-reference those ideas to upcoming task forces; it was a great format not having people separated off so much of the time
- But we saw the community was looking for the opportunity for a big group think instead of going off into smaller rooms to do work
- The latter has to happen
- The only working meeting we currently have at the conference is the Leadership Group meeting Wednesday afternoon
- If we want additional working meetings, it may take people out of the conference
- Symplectic will likely want to do their North American Saturday
- A working dinner after the leadership group? Or get a meeting room Tuesday afternoon to work on specific areas
- Need to round up presentations as a complete set on Google Drive
- Will conduct a survey of IFest attendees.
II. Conference update
- Had a call with Designing Events, DuraSpace, Kristi as current conference chair, and Mike as past conference chair
- Goal to clarify what needs to be done
- Talked through some of the deadlines and adjusted the timeline around the program
- Talked a bit about sponsorship, which will become a conversation in DuraSpace with Mike – please think about people to suggest
- Will need help with sponsorship effort.
- Will need help with program development
- Keynote speakers
- Two invitations currently out. Expect to hear back within a week.
- Potential invited speakers – need four.
- the conference is only about 1/3 technical – scientists, librarians, vision-oriented people
- a good way to bring in people who have been contributing or could be
- could be more from the journal perspective this year
- since we're now firmly established as a conference, we can branch out to additional speakers. Our membership model clarifies roles.
- Program committee – please send suggestions – people we'd like to engage
- In the past we've reached out to the vivo-dev-all, vivo-imp-issues, vivo-ontology and then push things out through the Constant Contact list that Designing Events
- Will also include governance groups.
- Reviewing workshop submissions – are there any strategic workshops we want to offer
- Need an Intro to VIVO every year
- Can teach one on research impact with help on how to dump info from a VIVO to a CSV for a biosketch or impact analysis
- Extending your ontology
- Need six half day workshops – we have five submitted. A full day counts as two half day
- No steering committee members can teach in the afternoon – conflict with Leadership Group meeting
- Decisions on acceptance and scheduling due early next week. Required to open registration
III. Tech lead search update
- Have a search committee, a job description
- Will circulate the description to work group leads
- As a possible time saver, feeling that the description has been out here for weeks and need to get going
- Say we will post this Wednesday; we need your comments by COB Tuesday to get ready to post
- And good to ask for input on the types of questions to ask the candidates
- Tech leads will participate in group interviews with various stakeholders – a complete itinerary for candidates, like a faculty search, where we get a lot of input from a number of groups
- Post on Wednesday on DuraSpace website
- Communication plan will be developed and coordinated by Duraspace
- Include blogging and tweeting for Wednesday
- Should be communications from DuraSpace to the VIVO community list on google groups and to other DuraSpace lists, to DLF, CNI, and other library lists so cast a wide net
- Spread the word in person at CNI
- Communication plan will be developed and coordinated by Duraspace
- Exciting to have this going out – starting to pick up momentum with task force formation
IV. Upcoming meetings – Barcelona, Brisbane, Bethlehem
- Mike will be out April 19-27 for a trip to India (Mumbai) by way of Dubai related to UF work
- Mike is going to Barcelona for the CASRAI/ORCID meeting May 18-19
- Will have a prep call ahead of time to talk about driving home the data standards message
- Kristi will be leading one of the NISO working groups on metrics with Mike Taylor from Elsevier
- Should that group be merged with the attribution working group under Force 11? Will compare membership
- Should that group be merged with the attribution working group under Force 11? Will compare membership
- (Not discussed)
- Mike will be attending the VIVO Australia meetings in Brisbane in June
- Need to develop a submission for the International Semantic Web Conference to be held in Bethlehem, PA in October. Abstracts due April 23.
V. Steering Committee 2.0 (Deferred)
- Look at the proposals Mike included with the agenda. Review for next week.
VI. Planning for Leadership Meeting in May (Deferred)
- Need to find a date and start on the agenda, plus get material back to them, in particular the Steering Committee augmentation plan
VII. Additional Business
- Exploring SciENCV (Not discussed)
- Difficult to use
- No pick list for universities
- Would be very helpful to import VIVO profile information into SciENCV
- Task forces we talked about last week are moving forward. Will solicit community for additional volunteers
The meeting adjourned at 2:03
Action Items
IFest Jon Corson-Rikert IFest Survey – administer and tabulate results
IFest Mike Conlon Summarize Wednesday discussion and send to community
- IFest Jon Corson-Rikert Contact speakers regarding missing presentations on Google Drive
- Conference Kristi Holmes will organize a follow-up planning call
- Conference Mike Conlon will include conference volunteering in message to community
- Tech Lead Mike Conlon will distribute job description to work group leads
- Tech Lead Mike Conlon will convene search committee
- Tech Lead Carol Minton Morris will develop a communication plan for the job announcement
- Tech Lead An army of steering committee members and Duraspacers will post the news of the job description to all the corners of the earth and encourage retweeting, reposting.
- Tech Lead debra hanken kurtz and Dean B. Krafft will share the posting in person at upcoming CNI meeting
- Task Forces Mike Conlon will solicit volunteers for task forces via email to working groups
- Travel Mike Conlon will organize a prep meeting regarding the CASRAI/ORCID prior to the meeting
- Steering Committee 2.0. This group will review proposals for discussion next week.