Friday, November 22 at 11:00 EST
SG members
Mike Conlon, Anna Guillaumet, Doug Hahn, Violeta Ilik, Dong Joon (DJ) Lee, 
Steven McCauley , Virginia (Ginny) Pannabecker , Julia Trimmer , Terrie Wheeler
LYRASIS
Laurie Arp, Robert Miller, Andrew Woods
Regrets
= note taker
Connection Information
To join the online meeting:
Agenda
- Update on EuroCRIS meeting (Anna G, 5 minutes)
- LYRASIS webinar on December 5 (Ann, 5 minutes)
- Need another volunteer for Membership/Community Engagement Task Force (Ann, 5 minutes)
- Conferences to attend (Ann, 10 minutes)
- See the “Conferences Attended and to Attend” wiki page here: https://wiki.lyrasis.org/display/VIVO/Conferences+Attended+and+to+Attend
- See also this “Event Opportunities” page: https://wiki.lyrasis.org/display/VIVO/Event+Opportunities
- Next VIVO conference (Ann and everyone, 30 minutes)
Notes
1. Update on EuroCRIS meeting (Anna G, 5 minutes)
- The euroCRIS strategic membership meeting was held in Münster, Germany November 18 - 20. A hundred participants attended, the maximum expected capacity, and they closed the registration before the final date.
- Anna has a face-to-face meeting with some members of the euroCRIS board to talk about the CERIF2VIVO mapping project. It was a kick-off meeting. We were agree that this project shouldn’t start before we do a refactoring of the CERIF model that is huge.
- So we will start the project with a CERIF refactoring project pilot (aprox 9 months, funded by euroCRIS). After that we should be able to do the mapping. It’s important that VIVO (initially through me) will parcipate in the coordination of the project to assure that the VIVO mapping will be done.
- Anna talked with Michele Mennielle and Ed Simons (the president of the euroCRIS), related to the MOU between VIVO and euroCRIS. There is a clear interest on the euroCRIS side, as the increasing of external relations is one of the key points of their strategy.
- To facilitate the process, we agreed that Michelle could write a draft of the MOU (as he knows about this kind of agreements), and then we will send to Ed, in order for him to write the initial proposal. We hope in this way, that we can make an step forward for the MOU. Every step will we reported to the SG and LG by me, of course, and we can discuss what to do and how to do it.
- There were some presentations related to VIVO, one from our LG, Christian Hauschke, about the ROSI project that uses VIVO information to implement Open Scienciometric indicators in order to change the current research evaluation systems. Another was from Technical University of Eindhoven, who are migrating their CRIS to PURE, but will use VIVO as the portal for showcasing the research information.
- Michelle talked to the group about the Lyrasis merger. There was the first time that she’s heard VIVO mentioned so many times!
- Anna presented an interesting project we’re doing in SIGMA this year (CRIS/repository integration). She talked with many people about VIVO and thinks that could be an emerging tool in Europe if we advance in the correct way!
2. LYRASIS webinar on December 5 (Ann, 5 minutes)
- Ann is on the Membership/Community Engagement task force with David and Mic. All of these discussion items on the agenda today come from the task force. Ann and LYRASIS have been working on a webinar on Dec 5 will Pontifica Universidad Catolica de Chile and Eastern Virginia Medical School. LYR has promoted through their channels. Ann will post a message on the community list about the webinar.
https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=36DC4AD0-1E0B-EA11-80FE-00155D73CF3B - Should this be a standard webinar series quarterly? The SG agrees that this would be ideal.
- Robert: do we ever talk about the resources required to host VIVO? Ann: We talk about that and we explain that Clarivate provides services.
- This info is on the wiki: https://wiki.lyrasis.org/display/VIVO/Planning+a+VIVO+Implementation
- Mike: It’s always been challenging to communicate this to sites, and it’s really hard to scope their projects.
- Terrie: Are we promoting this webinar? Julia: Ann will be sending to the community list and we’ll need to tweet it.
3. Need another volunteer for Membership/Community Engagement Task Force (Ann, 5 minutes)
- We’d really like another member. We’re reaching out to organizations that have a VIVO. Ann showed a spreadsheet with info about community members.
- Julia: I plan to join at some point. I recently talked with McMaster about their implementation. I’ll reach out to ask if anyone there wants to help with community engagement. When we meet with other organizations, we should update the membership TF to let them know – so they can update documentation.
4. Conferences to attend (Ann, 10 minutes)
- Membership/CE task force is taking on the organization of conferences and camps. David is planning to send a survey re: interest in camps. Want to build awareness in the LG about the conferences so that we can create a strategy.
a. See the “Conferences Attended and to Attend” wiki page here: https://wiki.lyrasis.org/display/VIVO/Conferences+Attended+and+to+Attend
b. See also this “Event Opportunities” page: https://wiki.lyrasis.org/display/VIVO/Event+Opportunities
5. Next VIVO conference (Ann and everyone, 30 minutes)
- 2020 VIVO conference is not happening – right?
- Julia: Actually, I spoke to Bryan Cooper at FIU and he is still hopeful that we might find a way to collaborate with the EFS folks. The SG discussed this and recommended that we take a re-vote on co-locating this event.
- Before we vote, Julia to request that Elsevier would not host the event but be allowed to sponsor it like others, and that the new date would be October 20 – 22 or therebouts. Also, we would like agreement that sponsors would be sponsoring one event. And that revenues would be split evenly between the groups.
- If the EFS folks are OK with those conditions, we’d like to jump in right away and make some contributions immediately to the conference planning effort.