Questions on amount of indirect cost, Michele responded 15% of overall expenses if you include office and administrative expenses, this is documented in our audit. Peoples time is directly allocated to each project monthly, based on how they spend their time. For activities such as participating in the DuraSpace board meeting- that time gets allocated across each project and service equally.
Leiven asked if budget includes DSpace direct time, and Jonathan clarified it does not. DSpace direct has its own separate budget. Tim allocates his time monthly, for the year Tim spent 65% of his time on DSpace.
Lieven asked if there were any retained earnings for DSpace from prior years. Michele responded no, as this is the first year DSpace actually has a small reserve. Last two prior years there was a net loss. You can now find actuals for 2013 on google doc.
DSpace Strategic Direction
We would like to bring the leadership group up to date on discussions with the steering group
We have many DSpace users, over 1600
Many of large institutions are feeling they are outgrowing DSpace for additional use cases
Where are the pain points?
Where should it be growing and how should it be growing?
Have 2 categories of organizations- those that need it to grow and most likely need the platform to be re-architected, and those satisfied with the incremental growth.
Each release has been really impressive with new features
Increased contributions from our key service providers
Tried this year to increase funds to hire product manager
However, could not raise enough funds, so Bram and Maureen led an effort to determine what the key use cases are among a broad set of international users.
In lieu of a Product Manager, we have asked James Evans from Open Repositories if he would contribute his time to organize the information:community survey, vision group work, and use cases
Put together road map, look at highest priority use cases
This initiative that will get off the ground shortly- worked out an arrangement for Open Repositories to synthesis material and come out with recommendations- working with Steering, leadership, stakeholders
Question: What would be the process for steering and leadership to review the recommendations made by James and the working group? We need to layout a process. Suggested timeline:
April 15- put proposal in place to steering for comment,
May 15-put in front of Leadership for validation
June 15- present to OR2015
Steering comm to review the scope of James, and how the process will work.
Need to talk about DSpace 6.0 contribution early on to get input and start discussions around that.