Meeting Information

Date and Time: August 6, 2025, 15:00-16:00UTC

Meeting link: See calendar invitation

Attendees

Ex-Officio:

Note taker


5 mins	Strategic Vision and Community updates	Group work update now shared with the Community Final version of the Strategic Vision document is with Steering, approval vote will take place by Friday 25 July	Community Update post
10 mins	Technology group update	Update from the technical planning group
15 mins	Group's charge and deliverables	Discussion of remaining tasks for the group	Charge (Strategy Group)
15 mins	Communication Plan	Look at suggested elements to be incorporated Webinar/Q&A Assess what to communicate and appropriate frequency Ways to get the community more involved in the process
5 mins	Next Steps and AOB

Strategic Vision and Community Updates

Strategic Vision Document has been signed off by Steering and is now with Leadership for review
Update to the community has been sent; we have received one additional form submission since (total of 6 submissions)
Maureen will send out a message to DCAT, the tech list with a link to the feedback form
Maureen will send a reminder to the community as part of the Strategic Vision Document communication
Important to get more feedback from the community in view of the planned webinar Q&A

Technology Group Update

There is a rough plan that has general approval from the group
This plan is a two stage merger, over two major releases; no decision yet if first release is 10.0 or 11.0
- First release: side by side approach, where both CRIS and DSpace are in one system, users can choose which one they will turn on
- Second release: everything cleaned up and combined in one platform called DSpace
How we go about doing this is still not outlined in detailed, more updates will come
Question: What are the main benefits of the proposed approach? Several benefits:
- More beneficial to users, an easier upgrade to first stage; will be more seamless upgrade
- Gives committers more time to understand the difference how DSpace and CRIS handle entity relationships and come up with a combined, improved relationship model that addresses flaws currently present in both systems
- Also alleviates the resource strain a single combined release would put on the community
Comment: this is a good path, as it allows more time to work out the intricacies of the merger
Question: what will happen with DSpace 10.0? If the first stage of the merger happens in DSpace 10, we could port some CRIS features into 10; if not, we have to come up with a plan for what is in 10.0

Group's Charge and Deliverables

Reviewed the group's charge
Provide update to Steering delineating responsibilities and check off the ones we have taken care of, comment on those that we feel need to be adjusted, aren't feasible
What's the ongoing plan to keep everyone up to date? New Leadership / Steering members? (Like an orientation package)
Include information on moving CRIS documentation to Lyrasis wiki
Some of the responsibilities mentioned in the charge will become more pronounced as time goes on
The question was raised when and how we approach Steering with an extension of the work of both planning groups
Deliverables:
- Strategic Vision Document: Accomplished
- Governance Transition Plan: Not needed
- Communication Plan: Work in progress
Idea of creating a document that lists the pros and cons of the proposed merger idea to document our thinking and discussion process; Agustina, Tim, and Holger will lead the drafting of this document

Communication Plan

So far, we have discussed the idea of holding a Q+A Webinar in late September
An important part of this group's work is to gather community feedback; how often do we want to communicate with the community
Another channel we could use is the National User Group coordinators