Quick Start--Task Group, Standing Committee and Advisory Committee Chairs

UNDER CONSTRUCTION

Welcome to your PCC leadership role! We are glad you are here and are delighted you have generously pledged your time and energy to leading a group within the PCC administrative structure. The group you are leading is comprised of experts in the field, and each brings a unique perspective and set of skills to the work. In order to ensure success and enjoyment for you and for everyone in your group, we invite you to peruse this guide. Please do not hesitate to reach out to your predecessor, the Chair of your parent committee, and/or the PoCo Chair if you need additional information or support in carrying out your duties.

Links to official documents:

• PCC Website
• PCC Code of Conduct
• PCC Governance Document
• 2023-2027 Strategic Directions
  • Strategic Directions Tracking Spreadsheet
• List of Past Task Groups
• Task Group Charge Template
• Task Group Final Report Transmittal & Tracking Sheet

Policy Committee (PoCo) participation guidelines:

• Standing Committee chairs are voting members on PoCo
• Advisory Committee chairs are regular non-voting guests at PoCo meetings
• Task Group chairs may be invited as guests to individual PoCo meetings (to present a report, etc.)
• Start here for an orientation to PoCo meetings and communication mechanisms

Additional guidelines for standing committee and advisory committee chairs:

• Committee chairs may schedule and convene synchronous meetings at their discretion, based on the business needs of the committee.
• Committee chairs may utilize various communication mechanisms for internal committee business at their discretion.
• Working documents of the committee should be stored on Google Drive, within the PoCo folder hierarchy.
  • Editing permissions for each document may be restricted to current committee members as needed.
  • It is acceptable for documents to originate outside the PoCo folder hierarchy, so long as it is moved into the hierarchy prior to 
• When preparing the charge for a new task group that will report to their committee, the Chair should use the Charge Template and Transmittal & Tracking Sheet.
• When an interim or final report of a task group that reports to your committee is ready for PoCo review, submit it to the PoCo Chair.
  • Please ensure that recommendations and/or prompt questions are as specific and clear as possible in order to generate useful discussion and feedback. The PoCo Chair can help you with this as needed.
  • The PoCo Chair will clone a copy of the report for the purposes of PoCo review.

Additional guidelines for task group chairs: 

• Task groups may report to one or more of the standing/advisory committees, or they may report directly to PoCo.
• Task group chairs may schedule and convene synchronous meetings at their discretion, based on the deadlines and priorities of the task group.
• Task group chairs may utilize various communication mechanisms for internal task group business at their discretion.
• Working documents of the committee should be stored on Google Drive, within the PoCo folder hierarchy (nested within the folders of the parent committee).
  • Editing permissions for each document may be restricted to current task group members as needed.
• When an interim or final report is ready for review by the parent committee, submit it to the Chair of the parent committee.
  • Please ensure that recommendations and/or prompt questions are as specific and clear as possible in order to generate useful discussion and feedback. The Chair of the parent committee can help you with this as needed.

Recruitment for committees and task groups:

• Coming soon