It Takes a Village brings together open-source programs serving cultural and scientific heritage to develop shared sustainability strategies, and to provide our communities with the information needed to assess and contribute to the sustainability of the programs they depend on.
The It Takes a Village in Practice (ITAViP) Toolkit is an adaptable set of tools for practical use in planning and managing sustainability. The ITAV Analysis Kickoff Activity is designed to help determine a program's sustainability status, priorities, and capacity, to then be able to decide which of the activities in the Toolkit would be most helpful to complete.
The ITAV Analysis Kickoff Planning and Facilitator Guide below provides all the materials needed for your program to plan and carry out a successful ITAV Analysis Kickoff. After reading through the Planning Guide and getting a better feel for the Kickoff Activity and your program’s needs, you are free to modify the process to work best for your program. Some potential routes include:
Carry out the Kickoff Activity as designed, using the samples and templates linked in this planning Guide.
Optional: Identify Kickoff Activities that can be completed asynchronously to accommodate programs with stakeholders who may find it difficult to meet for extended periods, reserving synchronous meeting time for discussions and decision-making.
Identify a specific Facet your program would like to focus on and shorten the Kickoff to complete only the Core Data Activity and Analysis Checklist for that specific Facet.
Determine that the level of planning described in this document and by the Kickoff Activity is not needed and move directly to the table of contents for each Toolkit Facet and choose Activities “a la carte.”
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To download the Guide, click here: DOC or PDF
Meeting title
Date
Time
Location (physical, virtual)
Purpose / Outcomes
Feel free to add/edit
Achieve consensus on program’s current sustainability status
Identify and prioritize goals for the ITAV analysis
Identify program staff/stakeholders responsible for moving the analysis forward
Host / Facilitator
Participants
Task
Person Responsible
Date Due
Identify managers of Kickoff process
Identify potential participants, including facilitators, presenters, attendees, observers, etc.
Read through Planning Activity: It Takes a Village Analysis Kickoff
Finalize list of participants and identify facilitator