Edit Items - Edit Bitstream

Overview

The Edit Item process enables authorized users to edit various properties of items deposited in DSpace. Edit item serves the following purposes, each contained in different tabs within the Edit Item form. 

Edit Bitstream Process

Step 1: Login using your credentials

Step 2: Go to the Item you want to edit

Users can reach an item through multiple methods, as listed below:

1. Search for an item 
2. Browse communities and collections
3. Finding an item in the Administration section at Edit > Item

Click on the “Edit” button appearing on the right-hand side of the item title. 

Step 3: Click on the “Bitstreams” tab to edit the metadata.

Users can perform multiple functions in the bitstream tab. These are:

1. Adding a bitstream or bundle in an item
2. Updating or deleting an existing bundle in an item
3. Update/delete/add bitstream(s) in an existing bundle

Add a Bitstream or Bundle in an item

Step 1: Click on the “Upload” button to upload a bitstream in existing bundles or create a new bundle to add a bitstream.

Step 2: Enter the bundle name or select existing names appearing in the dropdown list.

Step 3: Click on the “Create bundle” button to create a bundle or click on “Cancel” to cancel the operation.

Step 4: Drag and drop the bitstream(s) you want to attach to the bundle, or you can click on the “browse” link appearing in the file upload section.

Step 5: After a successful bitstream(s) upload, the user can add more details about the bitstream on the next screen. Click on the “Save” button at the bottom of the page to save details, or click the “Cancel” button to discard updates.

Below is the description of various fields appearing on this page

1. Primary bitstream: Click on this button to make the attached bitstream the primary bitstream in the Item. Thumbnail generated for the Item will be the first image of the primary bitstream.
2. The default value appearing in this field is the attachment’s filename. However, users can replace it with the value of their choice.
3. Description: Users add a description of the attachment in this field.
4. Embargo until date: Users can select a future date to restrict public access to the attachment. Additionally, users can grant access to a specific set of users by selecting user groups.
5. Selected format: If the file extension of the uploaded attachment exists in the DSpace’s bitstream registry, the user will see the registered value for extension in this field. Users can change the value by selecting another one using the dropdown.

After clicking the “Save” button, the user will be redirected to the bitstream tab. A prompt confirming success or failure will appear. 

Edit a Bitstream or Bundle in an item

Step 1: Click on a bitstream and drag it above or below another bitstream(s) in the bundle to change the bitstream’s sequence.

Step 2: Apart from adjusting the bitstream’s sequence in a bundle, below are other options available:

1. Download Bitstream: Click on this button to download the attachment on the local device.
2. Edit Bitstream: Click on the “Edit bitstream” button to edit details. More details are given in the following steps.
3. Delete Bitstream: Click on the Delete Bitstream button to delete bitstream from the bundle.

Step 3: Click on the Edit button shown on the screen above to edit the bitstream details. Below is the description of various fields appearing on this form

1. Primary bitstream: Click on this button to convert the bitstream to the primary bitstream. Thumbnail generated for the Item will be the first image of the primary bitstream.
2. Filename: The default value appearing in this field is the attachment’s filename. Users can replace it with the value of their choice.
3. Description: Users add a description of the attachment in this field.
4. Embargo until date: Users can select a future date to restrict public access to the attachment. Additionally, users can grant access to a specific set of users by selecting user groups. 
5. Selected format: If the file extension of the uploaded attachment exists in the DSpace’s bitstream registry, the user will see the registered value for extension in this field. Users can change the value by selecting another one using the dropdown.

After clicking the “Save” button, the user will be redirected to the bitstream tab. A prompt confirming success or failure will appear.

Step 4: Click on the Delete button to delete a bitstream. The attachment you want to delete will be highlighted in the red background for confirmation.

Click on the “Save” button appearing below the bitstreams list to continue with the deletion. Otherwise, click on the “Discard” button to cancel the process.