Time/Place
Time: 10:00am Eastern Time (US)
Please see the calendar invite for the Zoom link.
Attendees
- Laurie Arp
- Chris Awre
Thomas Bernhart- Danny Bernstein
- Robert Cartolano
- Dan Coughlin
Jon DunnapologiesDan FieldRaman GangulyJennifer Gilbert- Emily Gore
- Arran Griffith
- Mark Jordan
- Danny Lamb
Rosalyn MetzRobert Miller- Este Pope
Scott Prater- Robin Ruggaber
- Oliver Schöner
- Tim Shearer
- Dustin Slater
- Jennifer Vinopal
Ben Wallberg- David Wilcox
Maurice York
Agenda
Topic Welcome Fedora Roadmap Planning During this exercise we will break into smaller groups to brainstorm how to uncover/include unheard voices in “whats next for Fedora” planning. Then, having identified these community voices, we will brainstorm how best to reach out to each of them. Goal: Gather information on how to best approach community outreach to assist in planning for the future of Fedora. Tim Este Fedora 6.0 Status Update Danny will provide an update on the current status of the Fedora 6.0 release and related tools. Goal: Answer any questions and ensure everyone is up-to-date on the release plan. Quarterly Financial Report Update - as of 3/31/21 Brief summary of the most recent quarterly financial report. Goal: Answer any questions and ensure Leaders understand the current state of the Fedora financials. Gathering Fedora User Stories This 2nd exercise will be a group discussion meant to gather information as well as test-run a proposed Information Gathering session we intend to hold for community and non-community members. The following questions will be asked of the group: Goal: Gather feedback on the proposed content of the exercise and determine if it will meet the needs of the information required to shape the future planning for Fedora.Time Lead 5 mins David 45 mins 10 mins Danny Break (10 mins) 10 mins 10 mins David 30 mins Wrap-up, Action Items 10 mins David
Previous Action Items
Notes
Quarterly Financial Report Update - as of 3/31/21
Financial Update from David
https://drive.google.com/file/d/1I17i-f_P6Y8rc7V3bOUpWtFdAp2N4LQA/view
Membership Dues - budget for $376K and raised $340K so it's a little less but overall pretty good.
This shortage is offset a bit by salary savings, which is temporary but puts the current budget in good space combined with extra money from lack of travel.
As of this report we are a little less than $50K in operational income, largely because of the grant and help in paying salary for David. This and next year's budget looking good, again largely because of grant. After next year, the grant is complete and we will need to offset expenses or raise more funds.
Gathering Fedora User Stories
Last Year Etse and Rosalyn met with Fedora members that had not be able to attend a virtual gathering. Most recent exercise made it seems like this has been a productive experience and potentially continue
What are three things that are going well in your repository program?
backend infrastructure
API that can leverage integration with other systems
tightly integrated product owner with the development team
Repository Manager position
Discuss problems without jumping directly to solution
Fedora is part of the core infrastructure and it's working
Currently building out a tool to build out archival materials in ways that Fedora and DSpace do not for users outside of the archival users.
Fedora is a tool that's being used to feed into other systems the way we want
doesn't need to be the repository, we can build any front end we need for users based on needs
Migration works well, but also a challenge and something that needs to be tackled in the next 3 years (this fits all categories)
What are three current challenges/concerns with your repository program?
Challenge with migrating data
Showcase was fedora (and even Samvera) can provide and getting institutional buy in and convincing colleagues on direction to take. Having something to show people is very helpful.
Having to support multiple systems
Successful with Fedora as a digital library collections, but in transition with research data and research transformation life cycle. Where should the libraries be preserving federally funded research data?
Lack of resources throughout the library, understaffed for mission and ambition.
don't have people and process in place to do the full preservation that we would prefer.
What are the three things you are hoping to tackle in the next 12-24 months?
Sustainability of our digital repository program, focus on getting more stuff online
Right size our repository program
Looking for opportunities to do something better, making a framework to make better decisions on direction moving forward.
Interest from others on any decision and prioritization frameworks
onboarding new people
developing a new team for working on a number of systems
integrating with other systems to improve open access
Gone through a RFP process to move to a hosted Samvera environment away from locally Islandora environment and Digital Commons.
not enough local resources to manage
looking at vendors as partners
Migrating to Fedora 6
Rethinking current staffing models based on new responsibilities with initiatives that are happening
Common Themes
System Integration
Fedora sharing information up and down the stack
Finding ways to segment our content/data
Potential Areas
Affordances of large and federal datasets may be different - do we need to keep everything forever
Keeping things releasable and in the cloud
Action Items
