Time/Place

Time: 10:00am Eastern Time (US)

Please see the calendar invite for the Zoom link.

Attendees

1. Melissa Anez
2. Chris Awre 
3. Thomas Bernhart
4. Danny Bernstein 
5. Robert Cartolano 
6. Stefano Cossu
7. Dan Coughlin
8. Jon Dunn 
9. Dan Field
10. Raman Ganguly
11. Jennifer Gilbert
12. Mark Jordan
13. Danny Lamb
14. Rosalyn Metz 
15. Este Pope 
16. Scott Prater
17. Robin Ruggaber 
18. Tim Shearer
19. Andrew Woods 
20. Dustin Slater 
21. Jennifer Vinopal 
22. David Wilcox
23. Arran Griffith
24. Maurice York
25. Laurie Arp 
26. Robert Miller
27. Ben Wallberg

Agenda

Previous Action Items

Notes

Financial Update

• Quarterly Financial

• membership is a little lower, budgeted 15% but are at 22%

• Grant started in Sept 1, and that makes up a bit for the lower membership

• This isn't unexpected, we are planning to be spending a bit more than taking in throughout the year

• There are less than 10K of outstanding membership fees that we are awaiting, a vast majority have come in already

• Budgeting Forecasting for Next Year 2021-22

• Started planning for this prior to COVID because there were concerns on the existing membership model for the last 12-18 months

• We are working with universities on timing, if that is helpful to send it early or late in the year

• Discussions has begun on what do we need to do to absorb anticipated losses

• as a leadership group only dipped into a portion of the reserves, in the hope of getting the grant that would cover up for losses as well.

• Broad view of Membership

• https://docs.google.com/spreadsheets/d/1l_ZzKfOIap2_V5vC8zo8zsqrfQ0bepO-Qf7tudUtWdk/edit#gid=1836617163

• Membership breakdown

• https://docs.google.com/spreadsheets/d/1RnZf61dRKHkK5Wr3-_8fh393VAcclxud8WR35hJTYgE/edit#gid=0

• Most folks that cancelled did so because of budget issues related to COVID, there are some technical issues, but the vast majority are budget cuts related to COVID.

Fedora 6

• Continuing to make progress towards Fedora 6

  • first alpha release is out, not feature complete, but very close

    • any features missing are likely not used features

    • please pull it down and test

    • next version of alpha will be out next week

  • what is the criteria for putting out beta release

    • proposed

      • feature complete

      • migration tooling (3, 4, 5 -> 6)

      • validation tool

        • initially this will only exist for Fedora 3 and development will begin next week

        • If we need further validation tooling, we can create it, but based on surveys this didn't seem to be necessary (migration tooling for Fedora 4, 5)

      • documented expectations performance/scale criteria

        • rates for migration (size of content should migrate in ___ time)

        • collections of ____ size should get a response time of _____

        • need collaboration to get people to run these tests and create the expectations for these tests

      • documentation complete

    • Jira items

      • https://jira.lyrasis.org/issues/?filter=15700

      • All priority flagged red are prioritized for beta,

      • All priority flagged blue are prioritized for production

  • what is the criteria for putting out 6.0 production release

    • proposed

      • Stakeholder sign-off

      • Migration tooling - stakeholder sign-off

      • Validation tool stakeholder sign-off

      • Validation of integration -

        • samvera

        • islandora

      • F6 documentation complete

      • Performance/Scale results documented

    • Discussion on configuration of F6

      • new version created with any change to the file, version is created automatically

      • new version created only when it's told to create a new version by the application sitting on top of it

        • If this is the configuration there is an outstanding pull request to define this extended functionality within the context of OCFL

          • https://github.com/OCFL/extensions/pull/17

          • We could use a review and feedback on this pull request, please encourage team to look at this.

          • Not positive on the level of desire of this feature and what makes the most sense. We need feedback on this to understand the level of interest to the priority.

          • We need comments and feedback on the extension and pull requests and a particular focus on the technical details on this PR

  • Four Actions coming out of this:

    • Review and provide feedback and signing off on criteria for the beta release

    • Review and provide feedback and signing off on criteria for the production release

    • Look at google doc linked in the agenda and put in expectations for performance and scale

      • Existing performance tests and results: https://wiki.lyrasis.org/display/FF/Fedora+6+Test+Results

    • Providing feedback on the mutable head pull request: https://github.com/OCFL/extensions/pull/17

IMLS Fedora migration grant:

• David: good progress. Starting migration tooling next week with sample data. Full production set up next year. Noting dependency on Fedora 6 development - delays in Fedora 6 might affect meeting grant deadline. We can continue working on other grant-related things while we wait for Fedora 6 dev to advance.

Membership Model Proposal

• • summary "With the current state of membership renewals, it has been proposed that changes need to be made to the current membership model to ensure recurring income. Through extensive discussion, 3 proposals were generated to assist with short, medium, and long-term actions. We will break into smaller groups to discuss the recommendations with the goal of approving short-term actions and refining the proposed medium-term actions."
  • Rosy: motivated by concerns about reduction in members and member $$.
    • Revenue ops: looking at value-added initiatives, membership levels, services related to migration. What do our users need and want?
    • if you need receipt language changed to say something to meet your orgs needs, let us know
    • medium-term: looking to understand fedora installations and what data we have and could collection. Who is using fedora? Where are they? Can we collect this data in a more automated way? This data will help us better understand what users need/want and what we might charge for.
    • Data will be handed off to Governance group - please join us in that group to help with this work. Rosy will send an email reminder.
      • Emily will join the governance group
  • Small group discussions about what data we want to collect about installations, to help us better understand our membership:

Action Items