Time/Place
Time: 10:00am Eastern Time (US)
Please see the calendar invite for the Zoom link.
Attendees
- Melissa Anez
- Chris Awre
- Thomas Bernhart
- Danny Bernstein
- Robert Cartolano
- Stefano Cossu
- Dan Coughlin
- Jon Dunn
- Dan Field
- Raman Ganguly
- Jennifer Gilbert
- Mark Jordan
- Danny Lamb
- Rosalyn Metz
- Este Pope
- Scott Prater
- Robin Ruggaber
- Tim Shearer
- Andrew Woods
- Dustin Slater
- Jennifer Vinopal
- David Wilcox
- Arran Griffith
- Maurice York
- Laurie Arp
- Robert Miller
- Ben Wallberg
Agenda
Topic Introductions and Welcome to New Members (10 minutes) Welcomes and introductions to all new and returning members of the 2020 Leadership Group. Financial Update (10 minutes) The detailed Quarterly Financial Report was distributed via email. Variances Goal: Review the quarterly financial report and answer any questions. Fedora 6 - Beta and Production Release Criteria (30 minutes) Following the November sprint, the team released Fedora 6.0 Alpha-1. We are now seeking institutions to download and test the software and provide feedback. The focus is now on addressing all issues required for the Beta release. The expectation for the Beta release is that the core software and migration tooling be feature-complete. Form for collecting performance and scale expectations. Goal: Agree on a set of criteria for both Beta and Production release. Andrew IMLS Fedora Migration Grant Progress (10 minutes) $249,859 over 18 months (September 2020 - February 2022) This grant (lg-246264-ols-20) is focused on developing, piloting, and documenting migration tools and paths for upgrading Fedora 3 repositories to Fedora 6. Fedora staff and the grant partners have been working hard on this project and will share their most recent updates. Goal: Review current grant work progress. Membership Model Proposal (30 minutes) With the current state of membership renewals, it has been proposed that changes need to be made to the current membership model to ensure recurring income. Through extensive discussion, 3 proposals were generated to assist with short, medium, and long-term actions. We will break into smaller groups to discuss the recommendations with the goal of approving short-term actions and refining the proposed medium-term actions. Goal: Approve short-term actions to take for the upcoming membership renewal year and refine proposed medium-term actions. Rosalyn Strategy Sub-Group Reports (15 minutes) Product Technology Communication, Outreach, Marketing & Community Governance & Business Model David Este RosalynLead David Laurie David Wrap-up (Remaining time) David
Previous Action Items
Notes
Financial Update
Quarterly Financial
membership is a little lower, budgeted 15% but are at 22%
Grant started in Sept 1, and that makes up a bit for the lower membership
This isn't unexpected, we are planning to be spending a bit more than taking in throughout the year
There are less than 10K of outstanding membership fees that we are awaiting, a vast majority have come in already
Budgeting Forecasting for Next Year 2021-22
Started planning for this prior to COVID because there were concerns on the existing membership model for the last 12-18 months
We are working with universities on timing, if that is helpful to send it early or late in the year
Discussions has begun on what do we need to do to absorb anticipated losses
as a leadership group only dipped into a portion of the reserves, in the hope of getting the grant that would cover up for losses as well.
Broad view of Membership
Membership breakdown
Most folks that cancelled did so because of budget issues related to COVID, there are some technical issues, but the vast majority are budget cuts related to COVID.
Fedora 6
Continuing to make progress towards Fedora 6
first alpha release is out, not feature complete, but very close
any features missing are likely not used features
please pull it down and test
next version of alpha will be out next week
what is the criteria for putting out beta release
proposed
feature complete
migration tooling (3, 4, 5 -> 6)
validation tool
initially this will only exist for Fedora 3 and development will begin next week
If we need further validation tooling, we can create it, but based on surveys this didn't seem to be necessary (migration tooling for Fedora 4, 5)
documented expectations performance/scale criteria
rates for migration (size of content should migrate in ___ time)
collections of ____ size should get a response time of _____
need collaboration to get people to run these tests and create the expectations for these tests
documentation complete
Jira items
All priority flagged red are prioritized for beta,
All priority flagged blue are prioritized for production
what is the criteria for putting out 6.0 production release
proposed
Stakeholder sign-off
Migration tooling - stakeholder sign-off
Validation tool stakeholder sign-off
Validation of integration -
samvera
islandora
F6 documentation complete
Performance/Scale results documented
Discussion on configuration of F6
new version created with any change to the file, version is created automatically
new version created only when it's told to create a new version by the application sitting on top of it
If this is the configuration there is an outstanding pull request to define this extended functionality within the context of OCFL
We could use a review and feedback on this pull request, please encourage team to look at this.
Not positive on the level of desire of this feature and what makes the most sense. We need feedback on this to understand the level of interest to the priority.
We need comments and feedback on the extension and pull requests and a particular focus on the technical details on this PR
Four Actions coming out of this:
Review and provide feedback and signing off on criteria for the beta release
Review and provide feedback and signing off on criteria for the production release
Look at google doc linked in the agenda and put in expectations for performance and scale
Existing performance tests and results: https://wiki.lyrasis.org/display/FF/Fedora+6+Test+Results
Providing feedback on the mutable head pull request: https://github.com/OCFL/extensions/pull/17
- IMLS Fedora migration grant: David: good progress. Starting migration tooling next week with sample data. Full production set up next year. Noting dependency on Fedora 6 development - delays in Fedora 6 might affect meeting grant deadline. We can continue working on other grant-related things while we wait for Fedora 6 dev to advance.
- Membership Model Proposal
- summary "With the current state of membership renewals, it has been proposed that changes need to be made to the current membership model to ensure recurring income. Through extensive discussion, 3 proposals were generated to assist with short, medium, and long-term actions. We will break into smaller groups to discuss the recommendations with the goal of approving short-term actions and refining the proposed medium-term actions."
Action Items