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Adopted by the Leadership Group, June 2, 2015 |
v 1.0 July 1, 2014 This version brings VIVO governance into conformity with the emerging DuraSpace model.
v 1.1 March 26May 2, 2015 Remove references to legacy concepts and names. Substitute "VIVO" for "Project" for clarity. Improved formatting. Remove management team. Clarify working groups. Add task forces. Improve figure and formatting. Move to wiki.
VIVO
VIVO is an open community, an open information model, and an open source semantic web application supporting the advancement of scholarship by integrating and sharing information about scholars, their activities and outputs at a single institution while supporting discovery of related work and expertise across a distributed network.
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Governance is based on a representative, community-based membership model incrementally rewarding members who have made the greatest commitments to the project.
VIVO Governance Roles
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The Steering Group provides overall guidance to the project, ensures that the goals of the project are met, and provides strategic guidance and support to the Project Director. A Chair and Vice-Chair shall be elected by the Steering Group annually. The Chair, or the Vice Chair in the Chair’s absence, shall convene meetings, manage agendas, hold votes as needed, and ensure transparency of communication. The Project Director and a DuraSpace staff member serve as ex-officio members of the group in order to provide adequate communication between the team members, the Steering Group, and DuraSpace.
The Steering Group is comprised of nine individuals nominated and elected by the Leadership Group plus two at-large individuals nominated and elected by all members to 3-year terms rotating in three new members each year. The Steering Group provides strategic guidance to the VIVO Project Director, recommends annual budget allocations to the Leadership Group, and is responsible for providing input into the annual DuraSpace Project Director performance review. The group sets the strategic direction for the VIVO Project, subject to approval by the Leadership Group, and raises additional funding and other resources on behalf of the Project as needed.
The Steering Group meets monthly, including quarterly meetings that include the full Leadership Group. Members of the Steering Group, other than ex-officio members, may vote on issues before the group, and decisions are by majority rule.
Management Team
The Management Team, an extension to the DuraSpace model, is led by the full-time Project Director funded by the project and employed by DuraSpace. This Team includes Working Group leaders and the principal VIVO-funded project positions. DuraSpace staff members participate as needed to address issues including fundraising and communications.
The Management Team provides ongoing operational project management complementing the task-oriented activities of the VIVO Working Groups. The team supervises the work of in-kind and paid technical, outreach, and administrative staff doing VIVO-related work.
The Management Team meets biweekly, primarily by phone.
The Management Team operates by consensus following Apache Foundation conventions (http://www.apache.org/foundation/voting.html). Any significant disagreements among Management Team members should be referred to the Steering Group (mgmt@vivoweb.org)
Working Groups
There are five top level Working Groups, though this number may vary at the discretion of the Steering Group: Ontology, Implementation, Core Development, Apps & Tools, and Engagement. Each of these groups may create transient or standing sub-groups to address event planning, manage development tasks, coordinate with other projects or tool developers, and engage, optionally with other parties, on key issues and opportunities groups are standing interest groups providing an opportunity for the VIVO community to discuss common interests.
Working Groups operate under the general oversight and direction of the Management Team, advised They are a vehicle for inclusion and an open door for new project participants.
Working Group chairs meet jointly with the Steering Group monthly, and are advised by the VIVO community at large. They provide quarterly reports updates to the Steering Group on activities, issues, opportunities, plans, and any resource needs. They provide annual reports to the full group of VIVO Members in advance of the VIVO conference in-person meeting. Leaders of each of the five top level working groups participate in Management Team meetings.
Each Working Group manages its own meetings and communications, coordinating through the Management Team. All members and occasionally non-members may be invited to serve on a Working Group at the discretion of the Group chair.
Task Forces
Task forces are self-organized, result-oriented, time-limited project teams. Task forces are coordinated by the Project Director and Technical Lead, and report to the Steering Group. Task forces provide the primary means for advancing the development of VIVO software and the ontologies.
DuraSpace Members Allocating Funds to VIVO
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