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Adopted by the Leadership Group, June 2, 2015 |
v 1.0 July 1, 2014 This version brings VIVO governance into conformity with the emerging DuraSpace model.
v 1.1 March 26May 2, 2015 Remove references to legacy concepts and names. Substitute "VIVO" for "Project" for clarity. Improved Remove management team. Clarify working groups. Add task forces. Improve figure and formatting. Move to wiki.
VIVO
VIVO is an open community, an open information model, and an open source semantic web application supporting the advancement of scholarship by integrating and sharing information about scholars, their activities and outputs at a single institution while supporting discovery of related work and expertise across a distributed network.
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| Level | Category | Benefit |
|---|---|---|
| Bronze | Information | Annual review webinar for members |
| Information | Advanced news of project announcements and activities | |
| Information | Institutions that enter basic information about their implementation in the online project registry will receive security bulletins in advance of the public lists. | |
| General | Project Member logo for member use | |
| General | Institution name and link on Duraspace and VIVO web sites | |
| Governance | Eligible to vote on an at-large Member representative to the DuraSpace board of directors | |
| Governance | One seat at annual DuraSpace Membership Summit | |
| Governance | Eligible to nominate and elect one representative to VIVO Leadership Group from the $2,500 contributors and developing nations group | |
| Silver | All | All Bronze Benefits |
| General | Institution name, logo and link on the DuraSpace and Project web sites | |
| Discounts | 10% discount to new members on first year of either DSpaceDirect or DuraCloud | |
| Discounts | Discounted registration at VIVO training events | |
| Governance | Eligible to nominate and elect one representative to VIVO Leadership Group from the $5,000 contributors | |
| Governance | Eligible to serve on Steering Group if nominated and elected by Leadership Group | |
| Gold | All | All Bronze and Silver Benefits |
| Access | Preferred access (advance registration) to DuraSpace professional development opportunities | |
| Governance | Two seats at the annual DuraSpace Membership Summit | |
| Governance | Eligible to nominate and elect two representatives to VIVO Leadership Group from the $10,000 contributors | |
| Platinum | All | All Bronze, Silver and Gold Benefits |
| Governance | Eligible for one seat on VIVO Leadership Group |
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Governance is based on a representative, community-based membership model incrementally rewarding members who have made the greatest commitments to the project.
VIVO Governance Roles
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The Steering Group provides overall guidance to the project, ensures that the goals of the project are met, and provides strategic guidance and support to the Project Director. A Chair and Vice-Chair shall be elected by the Steering Group annually. The Chair, or the Vice Chair in the Chair’s absence, shall convene meetings, manage agendas, hold votes as needed, and ensure transparency of communication. The Project Director and a DuraSpace staff member serve as ex-officio members of the group in order to provide adequate communication between the team members, the Steering Group, and DuraSpace.
The Steering Group is comprised of nine individuals nominated and elected by the Leadership Group plus two at-large individuals nominated and elected by all members to 3-year terms rotating in three new members each year. The Steering Group provides strategic guidance to the VIVO Project Director, recommends annual budget allocations to the Leadership Group, and is responsible for providing input into the annual DuraSpace Project Director performance review. The group sets the strategic direction for the VIVO Project, subject to approval by the Leadership Group, and raises additional funding and other resources on behalf of the Project as needed.
The Steering Group meets monthly, including quarterly meetings that include the full Leadership Group. Members of the Steering Group, other than ex-officio members, may vote on issues before the group, and decisions are by majority rule.
Management Team
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Working
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Groups
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Working groups are standing interest groups providing an opportunity for the VIVO community to discuss common interests. They are a vehicle for inclusion and an open door for new project participants.
Working Group chairs meet jointly with the Steering Group monthly, and are advised
The Management Team meets biweekly, primarily by phone.
The Management Team operates by consensus following Apache Foundation conventions (http://www.apache.org/foundation/voting.html). Any significant disagreements among Management Team members should be referred to the Steering Group (mgmt@vivoweb.org)
Working Groups
There are five top level Working Groups, though this number may vary at the discretion of the Steering Group: Ontology, Implementation, Core Development, Apps & Tools, and Engagement. Each of these groups may create transient or standing sub-groups to address event planning, manage development tasks, coordinate with other projects or tool developers, and engage, optionally with other parties, on key issues and opportunities for the VIVO community.
Working Groups operate under the general oversight and direction of the Management Team, advised by the VIVO community at large. They provide quarterly reports updates to the Steering Group on activities, issues, opportunities, plans, and any resource needs. They provide annual reports to the full group of VIVO Members in advance of the VIVO conference in-person meeting. Leaders of each of the five top level working groups participate in Management Team meetings.
Each Working Group manages its own meetings and communications, coordinating through the Management Team. All members and occasionally non-members may be invited to serve on a Working Group at the discretion of the Group chair.
Task Forces
Task forces are self-organized, result-oriented, time-limited project teams. Task forces are coordinated by the Project Director and Technical Lead, and report to the Steering Group. Task forces provide the primary means for advancing the development of VIVO software and the ontologies.
DuraSpace Members Allocating Funds to VIVO
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Project spending is dependent on a number of revenue sources. One important revenue source is the membership fees provided by member institutions. The project will endeavor to increase membership through an annual campaign as well as ongoing outreach.
Corporate Sponsorship
VIVO manages a corporate sponsorship program for commercial companies that wish to support the work of the project and gain positive exposure to the community. Revenues from the corporate sponsorship program are used directly to support the project. (See attachment for description of VIVO Corporate Sponsorship Program.)
Grants
The VIVO project will continue to seek out appropriate grants to further the work of the project.
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[1] United Nations. 2014. World Economic Situations and Prospects, pps. 145-146. http://www.un.org/en/development/desa/policy/wesp/wesp_current/wesp2014.pdf Accessed May 17, 2014.
[2] Institutions that enter basic information about their implementation in the online project registry will receive security bulletins in advance of the public lists.