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Tuesday, January 14 at 10:00 EST

SG and LG members:

Ann Beynon,  Robert Cartolano, Mike Conlon, Tom Cramer,  Federico Ferrario,  Anna Guillaumet, Doug Hahn, Christian Hauschke,  Dong Joon (DJ) Lee,   Steven McCauley, Virginia (Ginny) Pannabecker,  Julia Trimmer,Alex Viggio,, hannah sommers, Terrie Wheeler

LYRASIS:

Laurie Gemmill Arp , Robert Miller

Regrets:


(star) = note taker

Connection Information

To join the online meeting:

Preparation

Required materials are attached to this wiki page and can also be found in the on the Google Drive > Leadership Group > It Takes a Village (ITAV) >20200114 Session 5: Resources Facet

In advance participants need to read: 

  1. VIVO ITAV: Resources Agenda 20200114
  2. ITAV Guidebook - Resources section
  3. VIVO Orientation and ITAV Results
  4. VIVO ITAV Sustainability Status Summary – Resources Facet and Membership Chart
  5. Action: Send the following to laurie.arp@lyrasis.org by end of day Friday, Jan 10th. 
    1. 3 most impactful trends influencing VIVO’s resource sustainability 
    2. If each supports or impedes progress towards resource sustainability 

Agenda

  •  Brief Review of 
    • Participation Guidelines 
    • ITAV Resources stages 
    • VIVO Orientation and ITAV Results 
    • VIVO ITAV Sustainability Status Summary - Resources section 
    • VIVO Resources Phase Assessment: 1
  • Resources Exercise
  • Next Steps 

Notes

ITAV Resources Phases 

  1. Creating Consistency
  2. Diversification
  3. Stable, but not Static 

VIVO Resources Phase: 1 

  • Core Goal: Creating Consistency 
    • Create a sustainability plan focused on achieving a consistent and sustained level of resources. That may be a mix of reliable, predictable financial resource streams as well as time/efforts commitments from volunteers or consistency allocated staff time from dedicated institutions. 
  • Phase 1 Characteristics 
    • Single funder or champion 
    • Staff is grant-funded 
    • Small number of contributors 
  • Moving Forward Objectives 
    • Undertake business and financial sustainability planning 
    • Determine human resources needed to move forward 
    • Explore partnerships and collaborations 

ITAV Planning Exercise: Resources 

In order to grow, launch, and thrive, OSS programs need human and fiscal resources. Programs need to evaluate their resource plans in response to the broader technology landscape and trends in the domain the VIVO serves. Some trends may be positive, such as the current increased focus in higher education on supporting open resources and technologies. Other trends may be challenging, such as cuts to funding agencies. 

This exercise will help identify the broad trends that may affect VIVO. This process will help leadership understand how changes in its environment may affect long-term sustainability. 

  • Share results of trends submitted 
  • Vote on importance (i.e. more important, more attention should be paid) 
  • Discussion questions: 
    • What is most exciting or inspiring about this map? 
    • What concerns you about this map? 
    • What appears to be a central issue or key problem for us? 
    • What are some examples of how these trends have played out? 
    • Given what we see here, what options are open to us? 

Next Steps

TBD

Attachments

01 VIVO ITAV Resources Agenda Exercise 20200114.pdf

02 ITAV Final Report PDF Resources Only.pdf

03 VIVO Resources Orient and ITAV Results.pdf

04 VIVO ITAV Status Summary 20191212.pdf