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Appendix D: Visual of Annual Cycle
Open Repositories Annual Cycle | Resource | Aug | Sept | Oct | Nov | Dec | Jan | Feb | Mar | Apr | May | Jun | Jul |
Appointment of Program Chairs | ORSC | ||||||||||||
Appointment of Program Committee and Chairs | OR PC, ORSC | ||||||||||||
Set Theme for OR Conference | OR PC, ORSC | ||||||||||||
Review Communication Processes | ORSC | ||||||||||||
Conference Website and Social Media | OR HOC | ||||||||||||
Develop Sponsorship Campaign | OR HOC | ||||||||||||
Finalize Call for Proposals | OR PC, ORSC | ||||||||||||
Details of Fellowships | FC | ||||||||||||
Develop and Issue Call for EoIs | ORSC | ||||||||||||
Call for Proposals Released | OR PC, ORSC | ||||||||||||
Keynote Speakers Identified | OR PC, OR HOC, OR SC | ||||||||||||
Launch Sponsorship Campaign | OR HOC | ||||||||||||
Identify and Invite Reviewers | OR PC | ||||||||||||
Open ConfTool for Submissions | OR HOC | ||||||||||||
Review Submitted Eois | ORSC | ||||||||||||
Submission Closes And Reviews Begin | OR PC | ||||||||||||
Venue Selected For Conference Events | OR HOC | ||||||||||||
Select Fellowship Recipients | ORSC | ||||||||||||
Select Workshops | OR PC, OR HOC | ||||||||||||
Registration Opens | OR HOC | ||||||||||||
Develop Rough Schedule For Program | OR PC, OR HOC | ||||||||||||
Reviews Complete, Submissions Selected, And Notifications Issued | OR PC | ||||||||||||
Permissions to Record | OR PC | ||||||||||||
Program Schedule Complete | OR PC | ||||||||||||
Arrangements Made for Fellowship Awardees | OR HOC, ORSC | ||||||||||||
Selection of Full Bid for Conference Hosting | ORSC | ||||||||||||
Prepping of Keynote Speakers | OR PC | ||||||||||||
Management and Planning of the Ideas Challenge | OR PC | ||||||||||||
Planning for Opening and Closing Sessions | OR PC, OR HOC, OR SC | ||||||||||||
Preparation for Conference | OR PC, OR HOC | ||||||||||||
Hold Conference | OR PC, OR HOC, OR SC | ||||||||||||
Debrief Meeting | OR PC, OR HOC, OR SC | ||||||||||||
Delegate Survey | OR HOC, ORSC | ||||||||||||
Website Wrap-Up | OR HOC | ||||||||||||
Website Content | OR HOC, ORSC | ||||||||||||
Social Media Accounts | OR HOC, ORSC | ||||||||||||
Accounting | OR HOC, ORSC | ||||||||||||
Knowledge-base | OR HOC, ORSC | ||||||||||||
Review Steering Committee Membership | ORSC |
Appendix E: What to include in the knowledge-base for each conference
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Please see OR Statement on Inclusion and Openness
Appendix H: Guidance for Session Chairs
Please see Session chair guidelines