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Ann Beynon, Mike Conlon, Julia Trimmer, Robert Cartolano, Andi Ogier, Lauren Gala, Eric Meeks, Alex Viggio, Dong Joon (DJ) Lee,Paul Albert, Mike Conlon, Dean B. Krafft, Mark Newton, Julie Griffin, Terrie Wheeler, Joe Zucca, Tom Cramer, Jordi Cuní , Federico Ferrario(for Anna Guillaumet)
= note taker
Project Staff
debra hanken kurtz, Andrew Woods, Erin Tripp
Regrets
Jean Rainwater, Anna Guillaumet, Hannah Sommers, Federico Ferrario
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- Review of agenda items and processes. (5 mins)
- Introducing two new members: Jordi Cuní representing SIGMA for Anna Guillaumet and Frederico Ferrario from Cineca. (5 mins)
- Also: Carmen from SIGMA
- Federico can't make it.
- Refining Steering and Leadership Group processes (40 mins) More information here.
- How the groups work together
- Mike: Steering group should help leadership group succeed. They are the facilitators.
- Rob: in Fedora, it's somewhat inverted. What you choose to call it in each community is up to you. As long as the community feels good about the process.
- How agendas and materials are created
- Every member of the leadership group can propose agenda items.
- How we'll make decisions (vote) and for which items (proposals)
- Fedora will propose items. Members can nominate things. Group members +1 or -1. Someone can potentially also veto a matter although this is used rarely and suggests the need for further discussion.
- Andrew: I suggest a timeframe be associated with a vote.
- Consensus: we need a majority for something to pass, with no vetoes, and there should be a timeline for the vote.
- The Leadership and Steering Group chair(s)
- Proposal: same person serves as chair of both Steering and Leadership.
- Jordi: I think it's better to change Leadership once a year, but I don't have any experience.
- Julia: I'm agnostic.
- Dean: I think there should be a norm if not a rule.
- Ann: I like the idea of a one year term but I don't feel super strong.
- Eric: I like one year terms. At least bring it up.
- Rob: I don't have an opinion either way.
- Erin: I like the idea of distributing the number of champions in the community.
- Dean: I think it might be a good idea to nominate a new Steering Chair at the upcoming VIVO community.
- Terrie: it's important to have an apprenticeship/mentorship period, some times for up to a year.
- DJ: I like the idea of a one year term.
- Alex: maybe the idea of a vice chair would be appropriate not necessarily this year but the next.
- Andi: I feel strongly about term limits.
- Lauren: I'm afraid to volunteer because I sometimes don't know how things work. Mentorship would alleviate some of the problems.
- Dean: I've been involved with another project that does the chair and vice chair model.
- Mike: we will organize a vote on these precepts by email, because some people aren't here.
- How the groups work together
- Volunteers needed for the VIVO membership task force/committee (5 mins)
- Mike: Historically, we've had low participation with membership. It need not be someone on this call. These people need to be willing to talk to our sites. I like to not do this by myself.
- Ann: I'm willing to help with this.
- Terrie: I'm willing to help too.
- Mike: sometimes VIVO is in the research org, sometimes it's in the Provost, sometimes it's in the Library. Libraries tend to be overrepresented among existing members.
- Julia: we should also be getting some help from David Wilcox.
- Dean: I suggest putting together a list of prospects and having all the leadership group look through them.
- Additional LG items to discuss the June 6 LG meeting at the conference, 2:00 - 5:00 in the JB Duke Board Room (5 mins)
- LG terms
- Election of SG
- Terrie: I suggest we nominate new members well before the meeting in Durham.
- Andrew: how do we get to the point of a technology roadmap? What can Leadership do to inspire interest, specify priorities?
- Dean: if you have additional agenda items, send them to Mike or me.