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• Discussion Topics - If you have a topic you'd like to have added to the agenda, please just add it. 
  
  1. DSpace 9.0 release (see release schedule above)
     1. 9.0 Board is created: https://github.com/orgs/DSpace/projects/31/
     2. Early ideas/brainstorms captured at DSpace Release 9.0 Status
  2. DSpace 8.1 / 7.6.3 releases (Tentative Release Date: Jan 30 or Feb 6?)
     1. Draft Release Notes.  Please review for accuracy
        1. 7.6.3 Release Notes (DRAFT): https://wiki.lyrasis.org/display/DSDOC7x/Release+Notes#ReleaseNotes-7.6.3ReleaseNotes
        2. 8.1 Release Notes (DRAFT): https://wiki.lyrasis.org/display/DSDOC8x/Release+Notes#ReleaseNotes-8.1ReleaseNotes
     2. 8.1 / 7.6.3 "To Do" List:
        
        1. Using both public/private REST API URLs for better performance (Frontend PR: https://github.com/DSpace/dspace-angular/pull/3358, Backend PR: https://github.com/DSpace/DSpace/pull/9856) (Needs updating / bug fixing by developer)
        2. Prevent request with page size of 9999 (https://github.com/DSpace/dspace-angular/pull/3694) (PORT for 7.x needed!created: https://github.com/DSpace/dspace-angular/pull/3694)
        3. (NEW) Indexing speed improvements - periodically uncache entities while indexing (https://github.com/DSpace/DSpace/pull/10351) (NEEDS REVIEWS/TESTING)
        4. (NEW BUG) Error logged when authenticating: https://github.com/DSpace/dspace-angular/issues/3759
        5. (Optional) Accessibility: Make reorder buttons keyboard accessible: https://github.com/DSpace/dspace-angular/pull/3372 (MINOR FIXES NEEDEDAPPROVED)
        6. (Optional) Support configurable limit for exporting items (https://github.com/DSpace/DSpace/pull/10030) (NEEDS MORE WORK?)
     3. 8.1 / 7.6.3 COMPLETED
        1.   Restrict Angular SSR to paths in sitemap (https://github.com/DSpace/dspace-angular/pull/3682)
        2.   Exclude search & browse components from Angular SSR (https://github.com/DSpace/dspace-angular/pull/3709) 
        3.   Prevent request with page size of 9999 (https://github.com/DSpace/dspace-angular/pull/3694) (For main & 8.x only)
        4.   Fix issue where scoped browse throws errors (https://github.com/DSpace/dspace-angular/pull/3845)
        5.   Add ORCID icon with tooltip (https://github.com/DSpace/dspace-angular/pull/3345) 
        6.   Handles versioning for ORCID publications (https://github.com/DSpace/DSpace/pull/9718) 
        7.   Fix redirect of bitstream URLs with spaces in filename (7.x only) https://github.com/DSpace/dspace-angular/pull/3876
        8. Processes should only be failed after a Tomcat restart (https://github.com/DSpace/DSpace/pull/10158)
        9.  On error in DOI organizer bulk operations, continue instead of stopping (https://github.com/DSpace/DSpace/pull/9835)
        10.  Browse Performance Fixes (https://github.com/DSpace/dspace-angular/pull/3846)
        11.  Accessibility: Support for disabled elements for screen readers: https://github.com/DSpace/dspace-angular/pull/3268
  3. Other topics
     1. (Add other topics here)
• Board Review:
  • 9.0 Project Board - Review PRs collaboratively or Assign new PRs to volunteers to code review and/or test.
  • Backlog Board - Are there any tickets here stuck in the "Triage" column?  We'd like to keep this column as small as possible.
  • 8.x and 7.6.x Maintenance Board - Known bugs can be found here, along with any backported bug fixes.
• Upcoming Topics: (Let us know if there are topics you want to discuss in future weeks)
  
  • Ongoing Discussions (temporarily put on hold until there are updates):
    1. High CPU with DSpace 7 SSR: https://github.com/DSpace/dspace-angular/issues/3110  (This should be alleviated through several SSR related performance improvements coming in 7.6.3 and 8.1)
    2. Simplifying the Installation Process: https://github.com/DSpace/dspace-angular/issues/3184
  • Discussion: how to keep message catalogues in sync? https://github.com/DSpace/dspace-angular/issues/3334
  • Discussion/proposal around refactoring and simplifying Live Import and External Data frameworks: https://github.com/DSpace/DSpace/issues/9758
    (nothing concrete yet but would be great to get thoughts added to this issue and maybe find some collaborators)

...

• Tim Donohue 
• Holger Lenz 

• Art Lowel (Atmire) 

• Andrea Bollini (4Science)

• Giuseppe Digilio (4Science) 
• Paulo Graça
• Mark H. Wood 
• Grazia Quercia (4Science)
• Corrado Lombardi (4Science) 
• Julian Timal (eScire) 
• Martin Walk 
• Melissa Anez 
• Oliver Goldschmidt 
• Hrafn Malmquist 
• Pascal-Nicolas Becker 
• Pierre Lasou 
• Kim Shepherd 
• Nicholas Woodward 
• Sascha Szott 
• Marsa Haoua 
• Regrets: Scholaris Team (We've got staff training, see you in 2 weeks! )

Current Work

Project Boards

...

See Trading reviews on Pull Requests for how to get immediate attention to that PR!

Notes

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9.0 Release Schedule

• Upcoming deadline: Feature PR Creation, Friday, February 21, 2025

DSpace 8.1 / 7.6.3 Release

• Tentative Release Deadline is delayed slightly. Won't have it out today (Jan 30).
• Release notes have been drafted; they list all of the bug and accessibility fixes that have been merged (not what's on the to-do list)
  • 7.6.3
  • 8.1
  • Please provide feedback to the release notes, especially the Breaking Changes section, donation attributions (who's missing?), Major Bug Fixes and Improvements section, Acknowledgments (who's missing?) before the release announcement is sent out
• To-Do List: 
  • Down to six items on the list
deadlines coming up (see note at the top of the agenda)
• Will be strict about the Feature PR deadline.  Any major features or changes not in PR form by Feb 21 will not be considered for 9.0 (unless you notify Tim in advance of Feb 21 and we work something out)
• Discussion of Giving someone Workflow privileges (Reviewer, Editor, Final Editor) also gives them submit privileges:  https://github.com/DSpace/dspace-angular/issues/3849
  • Several Committers not surprised by this behavior.  We are only checking for "ADD" privileges to determine if you can ADD content to a Collection (i.e. submit).  Workflow privileges also  require ADD privileges in order to allow them to edit in-progress submissions (for Editor & Final Editor roles). 
  • This doesn't seem high priority for 8.1 at least.  Needs more discussion to determine if there's a way to separate these permissions better
  • Several note they are not concerned about this.  Not seen as a major issue as those who are doing workflow approval are "trusted". They do not gain submit to other collections. They only can submit items back into the same workflow approval process.
  • Tim will update the ticket with this feedback
• Most of the meeting was spent on 8.1/7.6.3
  • Reviewed everything in TO DO list which is not  already merged.
    • Using both public/private REST API URLs for better performance (
    Frontend PR: https://github.com/DSpace/dspace-angular/pull/3358, Backend PR: https://github.com/DSpace/DSpace/pull/9856)→ WILL BE Updated by Giuseppe Digilio (4Science) by next week.  Pascal-Nicolas Becker will help to test these PRs.Exclude search & browse components from Angular SSR (https://github.com/DSpace/dspace-angular/pull/3709) → Will be merged after meeting
    • highest priority on the list)
      • Goal is to still get this into 7.6.3 and 8.1; currently still needs testing; if not completed by next week, it will be moved to the 9.0 release
      • Pascal and Tim will test
    • Prevent request with page size of 9999
    (https://github.com/DSpace/dspace-angular/pull/3694) → Approved by Art.  Just needs a second set of eyes for Testing.  Tim Donohue will test.Support configurable limit for exporting items (https://github.com/DSpace/DSpace/pull/10030) → Deemed as not high priority.  It has been changed to "optional" for
    • • Tim needs to test 7.x port; will merge once tested
    • Indexing speed improvements (New)
      • Came in yesterday; small PR; seems like a significant improvement if we can get this in; Paulo, Marcin will test; Tim will try to test
    • Error logged when authenticating
      • Giuseppe will try to look into this; anyone who has time, please take a look and see if you can figure out a fix
    • Make reorder buttons keyboard accessible
      • Art reviewed, Andrea has been working on it, Tim will test, should be able to get this into 8.1/7.6.3
    .  That said, Atmire staff are working on cleaning this up.  Cleanup will involve adding a UI warning when a export limit is in effect.Processes should only be failed after a Tomcat restart (https://github.com/DSpace/DSpace/pull/10158) → Tim plans to test and merge this as-is.  Andrea's feedback is valid & should be moved to a separate ticket for future work.  However, we cannot wait on that work, as we have a severe bug on "main" branch caused by https://github.com/DSpace/DSpace/pull/9728 (already merged).  This new PR (10158) fixes that severe bug.  We cannot release
    • Support configurable limit for exporting items
      • May need to delay this one; need to give Jens more feedback 
• Suggested new 8.1 / 7.6.3 release date is Feb 4 with a backup date of Feb 6

9.0 Project Board

• Automate discovery and browse index IT
  • Tim will check output, added himself, will merge once tested
• Store date of last filter-media run on Items
  without this bug fix.  But, Tim agrees that Andrea's approach would be better for the long term.
  • Browse Performance Fixes (https://github.com/DSpace/dspace-angular/pull/3846) → Needs review/testing. Tim will review.  This will be optional
  • Accessibility: Make reorder buttons keyboard accessible: https://github.com/DSpace/dspace-angular/pull/3372 → Needs review/testing.  Tim & Art will review. This will be optional
  • Accessibility: Support for disabled elements for screen readers: Is very similar to https://github.com/DSpace/dspace-angularDSpace/pull/3268 → Needs review/testing. Tim & Giuseppe will review.  This will be optional.
  • (Optional) On error in DOI organizer bulk operations, continue instead of stopping (https://github.com/DSpace/DSpace/pull/9835) → Needs review/testing.  Tim & Kim will review.  This will be optional.
  Goal for
  • 9653
  • Giuseppe volunteered to review
  • Need to understand better how this is different from #9653
  • Tim will add #9653 to the 8.1 / 7.6.3
  is still January 30.  However, because of the large number of PRs still open, this may be a difficult deadline .  It may be more likely that the release will occur by February 6. 
  • That said, we are doing our best to get this out on/by Jan 30. If we miss that deadline, it will be out by Feb 6 (assuming no other complications, obviously)release notes

Action items