...
Ann Beynon, 
Doug Hahn, Bruce Herbert , hannah sommers , Julia Trimmer ,Anna Guillaumet
Christian Hauschke, Terrie R. Wheeler , Damaris Murry
LYRASIS:
Laurie Gemmill Arp, Robert Miller Michele Mennielli, Dragan Ivanovic Michele Mennielli
Regrets:
Tom Cramer, Robert Cartolano, Christian Hauschke, Terrie R. Wheeler , Federico Ferrario, Nora Dimmock, Damaris Murry = Secretary
Connection Information
Zoom connection information is available in the Outlook invitation.
Agenda
Announcements (0 mins)
Integrating VIVO and DSpace
...
- Under the win some/lose some: Berlin Alliance will join VIVO as Platinum members; University of Idaho (US) is
dropping their membership - Statement on the War in Ukraine (template from Sigma) Group still being edited.
- VIVO Presentations at CRIS 2022 and Open Repositories
- Anna has spoken with a person from Colombia, from the Universidad Pontificia Javeriana
(https://www.javeriana.edu.co/inicio), because they want to start the implementation of a CRIS with VIVO. She
contacted Anna through one of the members of the VIVO Iberoamerican group. She asked Anna many
questions about VIVO and about the implementation of a CRIS. Anna invited her to the Iberoamerican user
group and Anna will probably show her the VIVO SIGMA implementation (which we are working on). If you
have other thoughts on how to help them, please contact Anna.
Discussion (50 mins)
We are pleased to have assembled the following team:
- Dragan Ivanovic, VIVO Technical Lead, will direct the efforts
Team members include:
- José Ortiz, Software Developer, from Ecuador
- Michel Héon, Enterprise Architect, University du Quebec a Montreal
- Abhishek Raval and Narendra Kumar from DSquare Technologies will also be participating
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- Annual Meeting Planning (Ralph O’Flinn, 15 min)
- VIVO track at euroCRIS Conference (Anna, 10 mins)
- The CRIS2022 Conference, May 12-14, Croatia (https://eurocris.org/cris2016-delegates-0)
- The general theme of the conference is “Linking research information across data spaces”, emphasising the need for using the ever more widespread CRIS implementation to ensure smooth and effective mechanisms for research information exchange and aggregation. From Open Science implementation to business intelligence through research assessment, such interoperability mechanisms offer opportunities to improve the research information management processes in many different domains.
- In this conference it will be a specific VIVO track where members of our community will be able to make presentations related to VIVO topics. That is why we invite you to send us your presentation proposals so that we can organize this space dedicated to VIVO within the euroCRIS conference.
- Submit proposals for the VIVO track at the euroCRIS conference: https://cris2022.srce.hr/
- Deadline for submissions: Feb 15th, 2022
- (The officers should present on the VIVO community – the talks are 15-20 mins)
...
- Working on cleaning the registry up
We used Registry Data and Active VIVO sites (the work done by Julia and Mike) to analyze what’s the VIVO situation out there. We found out that there are at least 120 records in the registry that either are not active anymore or are not up to date. We want the registry to be a useful tool for us and the community and we’re now reaching out to all the inactive sites to clean the list. - Identified prospects
While working on the Registry and the VIVO active sites, we identified a list of 52 institutions that have an active site of VIVO but are not engaged with the VIVO program. We defined a set of activities we want to put in place in the next months to create a connection with them and possibly have: new members; new participants in WGs; new presentations at events; new user groups - Interoperability with DSpace
We would like to use the effort supported by VIVO (here: https://wiki.lyrasis.org/display/VIVO/Call+for+Interest%3A+Integrating+DSpace+with+VIVO) to promote VIVO in the DSpace community. We will wait until Phase 1 of the project is almost over to start working and strategizing on outreach activities. In the meantime we’re working on submitting a presentation about this to OR2022. VIVO hasn’t had my presentations at Open Repositories and it could be a good opportunity to start. - New User Groups
I think we could mention the work of the North American User Group and the IberoAmerica User Group. They are both new (I think they were created less than a year ago) and already organized online meetings that were very well attended and they are opening up the outreach opportunities sensibly. - Leaders support
The program needs more members and help from the Leaders would be crucial, especially in reaching out the prospects they personally know.
- Working on cleaning the registry up
4. Financial Report (Terrie/Laurie, 10 mins)
...
- At the last VIVO Leadership Group meeting, we discussed VIVO creating a Conflict of Interest Policy
for governance members. (Bruce, 5 min)
https://docs.google.com/document/d/1h5zTJKqbJ_i8zbIS5dBRgCOWKySQfHl-Hlw76-iuJu4/edit?usp=sharing
The statement will be reviewed and voted on, if appropriate. - Vote on VIVO-Lyrasis MOU. (Bruce, 5 mins)
Is there any need for discussion on the state of VIVO-Lyrasis collaboration? Do we need to improve
the relationship in anyway? If not, then we can sign the MOU (current MOU is attached) - Discussion of group Licenses for the VIVO products (Dragan, Christian, 5-10 mins).
At the moment copyright owner is the Cornell University, we should discuss whether it is possible to
change that, i.e. to define that the VIVO group is copyright owner. We will try to define some actions
in this direction. - Report from the Ontology Group (Any comments Christian?, X Mins)
People from Ontology IG met with Jan Dvorak (CERIF leader from euroCRIS) and Dragan to advance
with the CERIF2VIVO mapping. - Report of the Communications & Marketing Team (Anna & Ann, 15 mins)
- Quarterly financial report and creation of additional funding steams (Terrie & Bruce, 10 mins)
- Quarterly financial report
- We are slightly under revenue expectations but also underspent in expenses
- We have $ 15,965 in this year’s net assets to date
- We can review and discuss a proposed FY22-23 VIVO budget at the May Leadership
meeting
- Discuss option for credit card payments for $ contributions to VIVO from individuals via website
- Request institutional one-time funding targeting specific projects
- Quarterly financial report
Meeting Minutes
Announcements (0 mins)
Robert Miller moving onto newer things after 7 years.
Integrating VIVO and DSpace
Christian just dropped a note about this.
We are excited to announce that we are embarking on Phase 1 of our project to further a VIVO DSpace integration!
You can see the initial call for proposals and phase 1 and 2 details at: https://wikiblogs.lyrasistib.orgeu/displaywp/VIVO/Call+for+Interest%3A+Integrating+DSpace+with+VIVO
We are pleased to have assembled the following team:
...
tib/2022/04/27/wirkungen-von-open-access-new-tib-study-on-the-effects-of-open-access/
- Under the win some/lose some: Berlin Alliance will join VIVO as Platinum members; University of Idaho (US) is
dropping their membership
some people are going to try and reach out to Idaho to get a bit more details. - Statement on the War in Ukraine (template from Sigma) Group still being edited.
- VIVO Presentations at CRIS 2022 and Open Repositories\
- Anna has spoken with a person from Colombia, from the Universidad Pontificia Javeriana
(https://www.javeriana.edu.co/inicio), because they want to start the implementation of a CRIS with VIVO. She contacted Anna through one of the members of the VIVO Iberoamerican group. She asked Anna many questions about VIVO and about the implementation of a CRIS. Anna invited her to the Iberoamerican user group and Anna will probably show her the VIVO SIGMA implementation (which we are working on). If you have other thoughts on how to help them, please contact Anna.
Discussion (50 mins)
- At the last VIVO Leadership Group meeting, we discussed VIVO creating a Conflict of Interest Policy
for governance members. (Bruce, 5 min)
Team members include:
- José Ortiz, Software Developer, from Ecuador
- Michel Héon, Enterprise Architect, University du Quebec a Montreal
- Abhishek Raval and Narendra Kumar from DSquare Technologies will also be participating
Work is underway and we will be sharing the results of phase 1 over the summer and then determine the viability and timing of phase 2.
Bruce expresses Kudos to this DSpace project!
Anna: She did a presentation in workshop related to VIVO. Positive response.
https://eutopia-university.eu/english-version/research/eutopia-train
Discussion (50 mins)
- Annual Meeting Planning (Ralph O’Flinn, 15 min)
- Ralph has participated in the committees these past few years and has graciously accepted this burden.
- Looking forward to the conference.
- Wants to move the date for it back a bit. Early November. Tentative 2nd week
- Online conference appears to be a plus for attendance. It truly allows for worldwide attendance as opposed to US centric.
- Approaching people / groups for involvement
- Schedule / tracks are unclear now
- After call for proposals and acceptance is done it will help with scheduling time / tracks.
- VIVO track at euroCRIS Conference (Anna, 10 mins)
- The CRIS2022 Conference, May 12-14, Croatia (https://eurocris.org/cris2016-delegates-0)
Abstract DUE by March 13th - The general theme of the conference is “Linking research information across data spaces”, emphasizing the need for using the ever more widespread CRIS implementation to ensure smooth and effective mechanisms for research information exchange and aggregation. From Open Science implementation to business intelligence through research assessment, such interoperability mechanisms offer opportunities to improve the research information management processes in many different domains.
- In this conference it will be a specific VIVO track where members of our community will be able to make presentations related to VIVO topics. That is why we invite you to send us your presentation proposals so that we can organize this space dedicated to VIVO within the euroCRIS conference.
- Submit proposals for the VIVO track at the euroCRIS conference: https://cris2022.srce.hr/
- Deadline for submissions: Feb 15th, 2022 (The officers should present on the VIVO community – the talks are 15-20 mins)
- Interoperability with DSpace
We would like to use the effort supported by VIVO (here: https://wiki.lyrasis.org/display/VIVO/Call+for+Interest%3A+Integrating+DSpace+with+VIVO) to promote VIVO in the DSpace community. We will wait until Phase 1 of the project is almost over to start working and strategizing on outreach activities. In the meantime we’re working on submitting a presentation about this to OR2022. VIVO hasn’t had my presentations at Open Repositories and it could be a good opportunity to start. - New User Groups
I think we could mention the work of the North American User Group and the IberoAmerica User Group. They are both new (I think they were created less than a year ago) and already organized online meetings that were very well attended and they are opening up the outreach opportunities sensibly.
Want to also target the German user group. Leaders support - Financial Report (Terrie/Laurie, 10 mins)
- Shared the quarterly (through 12/31/21) report via listserv
- The budget is a plan; quarterly reports reflect progress against plan at various points in time
- Overall, we are doing well compared to budget.
- Variances are minor but include membership dues, salaries, and IDC
- Overall we are using funds wisely but will want to grow revenue/membership to be able to increase activities and reach
Report from VIVO Membership and Community Engagement Task Force (Michelle/Julia, 20 mins)
Ann Beynon: Presenting to the group on the Membership / Community Task Force update.
18 paying members ~129K
2 unknown ~ 5K
We used Registry Data and Active VIVO sites (the work done by Julia and Mike) to analyze what’s the VIVO situation out there. We found out that there are at least 120 records in the registry that either are not active anymore or are not up to date. We want the registry to be a useful tool for us and the community and we’re now reaching out to all the inactive sites to clean the list.
Group is presently contacting all dormant / unactive sites before removing from registry.
Identified prospects
While working on the Registry and the VIVO active sites, we identified a list of 52 institutions that have an active site of VIVO but are not engaged with the VIVO program. We defined a set of activities we want to put in place in the next months to create a connection with them and possibly have: new members; new participants in WGs; new presentations at events; new user groups
Target and engage 52 institutions for membership and engagement. Does anyone know points of contact as these institutions??
Will be developing an informative email to promote additional conversations with them
52 membership prospects https://docs.google.com/spreadsheets/d/1G8JcbkgL6h_ns9_klFRuaslPOVZxCc1bhb2_hHKedTg/edit#gid=573385952
The program needs more members and help from the Leaders would be crucial, especially in reaching out the prospects they personally know.
GET Involved!
Ralph had some positive comments about trying to get institutions involved in ways that do not require joining. What can we provide people who get involved. What is the carrot that gets them hooked?
Hannah Sommers commented on the draw of VIVO for her and her desires for the future. She is looking forward to the path that VIVO is taking and how that might involve more of a broad range of developers.
...
- 1h5zTJKqbJ_i8zbIS5dBRgCOWKySQfHl-Hlw76-iuJu4/edit?usp=sharing
The statement will be reviewed and voted on, if appropriate.
Some discussion / clarification about working with other open source community. Could the line would be is if VIVO is financially impacted either positively or negatively by other projects. Potentially get more specifics from Laurie and examples.
Need clarification on what this means or could mean for our participation in other projects:
A VIVO Governance Member is a member of the governing body of another organization with competing or dependent aims that may be affected, directly or indirectly, by decisions made by VIVO (e.g., another open-source software project). - Vote on VIVO-Lyrasis MOU It is in the VIVO leadership group area for review if needed.. (Bruce, 5 mins) Per Laurie, no this is not Voted on since the MOU is already signed.
Is there any need for discussion on the state of VIVO-Lyrasis collaboration? Do we need to improve the relationship in anyway? If not, then we can sign the MOU (current MOU is attached)
Overall the general consensus is that everything is working well / positive. Bruce made the rounds and all those present had positive / neutral comments. - Discussion of group Licenses for the VIVO products (Dragan, Christian, 5-10 mins).
At the moment copyright owner is the Cornell University, we should discuss whether it is possible to change that, i.e. to define that the VIVO group is copyright owner. We will try to define some actions in this direction.
Current license is outdated expired 2021. How can we transfer the copyright from Cornell to the VIVO Group. Who do we talk too. Also various components licensed various ways.
Attached is email thread Terrie had with Dean Krafft - Report from the Ontology Group (Any comments Christian?, X Mins)
People from Ontology IG met with Jan Dvorak (CERIF leader from euroCRIS) and Dragan to advance with the CERIF2VIVO mapping.
Slow but steady progress. Next meeting or few can present on progress. - Report of the Communications & Marketing Team (Anna & Ann, 15 mins)
Anna did a small presentation on updates.
Julia talked mentioned how the group was working well.
Promote news items / conferences / etc. - Quarterly financial report and creation of additional funding steams (Terrie & Bruce, 10 mins)
- Quarterly financial report. It is in the VIVO leadership group area for review if needed.
- We are slightly under revenue expectations but also underspent in expenses
- We have $ 15,965 in this year’s net assets to date
- We can review and discuss a proposed FY22-23 VIVO budget at the May Leadership
meeting
- Discuss option for credit card payments for $ contributions to VIVO from individuals via website
No real opposition to it as long as it will be somewhat cost neutral. - Request institutional one-time funding targeting specific projects
- Quarterly financial report. It is in the VIVO leadership group area for review if needed.
Review of the report which included the last 9 months of data.
Terrie did a good job reviewing. If anyone is interested please contact Terrie or Laurie.