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How we make decisions (vote) and for which items (proposals)
The LG makes group decisions, takes action, and adopts formal positions by voting. Clear voting processes ensure that all members understand the decision, action or position being proposed. All votes must be proposed at a LG meeting with a majority of members attending.
To propose a vote, a member states the question or issue in the meeting chat window or an email. A member makes a motion to vote, followed by a second. A discussion follows the motion. If general agreement exists, the chair sends members an email following the meeting asking them to vote via a Google form.
The Google form re-states the proposal and includes at least two entry fields: the question(s) being voted on with ‘Yes,’ ‘No,’ or ‘Abstain’ responses, and a Comments section. The Google form should be set to display a summary of the votes and comments. The form states a deadline for voting.
Votes are decided by majority rule, so over fifty percent of members must vote ‘Yes’ or ‘No.’” After the deadline passes, the chair sends members the result of the voteIf a proposal is discussed at the LG meeting and general agreement exists, members will be asked to vote by email following the meeting. All LG members will be sent an email to the leadership group list asking for their vote and they will respond to the group. LG members can indicate their preference using +1, 0 (no opinion) or -1. All voting will have timelines. Proposals need a majority of members voting +1.
The Leadership and Steering Group chair
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