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Below is the agenda for the first meeting of the ARKs in the Open Advisory Group (AG). Access Teleconference access information has been provided to participants.

A CDL representative will act as interim Chair until a Chair is selected by the groupAG.

Ahead of the meeting:

  • please Please review the project the draft documentationproject documents: vision, resources and value statement, and draft roadmap.
  • Please consider potential working group members from your institution and community. Please bring potential names to the meeting.
  • Please consider if you would be interested in chairing or co-chairing a working group, and what those activities mean to you. For example the AG might decide that a chair is an AG member responsible for liaising with a working group, and a co-chair is a working group member responsible for managing the work of that group.

Discussion Items

Introductions

Overview of existing draft project materials

Proposed working groups Working Groups (WGs) approval and planning

Considering "Strawperson" proposal: three 10-member working groups

Technical Working Group

WGs

Question: how to populate WGs – personal contacts, email to those who filled out the Expression of Interest, broad call to arks-forum mailing list?

  1. Technical WG
    1. Proposed short-term goals

      1. Planning work on the ARK IETF

specification

      1. standardization process

      2. Consult with the ARK specification team

    2. Proposed longer-term goals

      1. Develop procedures for shared maintenance of the organizational (NAAN) registry

      2. Guiding the ARK specification through the IETF Informational RFC process

      3. Work with the Outreach Working Group to implement mechanisms to measure ARK usage

  2. Outreach
Working Group
  1. WG
    1. Proposed short-term goals

      1. Reviewing an ARK community survey draft created by Bibliothèque nationale de France

      2. Consult with the wider ARK community

      3. Developing a process to gather requirements, priorities and models for shared community and infrastructure management

    2. Proposed longer-term goals

      1. Launching an initiative to measure ARK usage world-wide

        1. Consider how to use this as a community outreach mechanism

        2. Make the survey/measurement repeatable so that watching long-term trends is possible

        3. Develop a dissemination plan

  2. Fundraising
Working Group
  1. WG
    1. Proposed short-term goals
      1. Developing a framework to fund priorities
    2. Proposed longer-term goals
      1. Pursuing funding with members of our community

Discuss and set future Advisory Group AG meeting frequency and time(s)

Potential topics for future meetings

  • Assessment – how are we doing, what are we missing, what do we value
  • Governance and sustainability
  • AG structure: size, length of service, replacement policy