Page History

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1. Dean called the meeting to order at 2PM
2. Introductions
   1. The group introduced Ginny Pannabecker, Muhammed Javed, and Doug Hahn as new members of the Leadership Group.  The group welcomed Anna and Rob, participating remotely.
3. Review Agenda.  No changes were made to the agenda.
4. Status Report
   1. Mike presented the status report, available here.  With the introduction of the new MOU, and the new budget, VIVO now has financial resources to commit.  This will be discussed at future meetings.  A budget process is needed.  The budget year begins each January 1.  Budget planning, with a new MOU begins September 1.
5. Result of Voting
   1. Leadership Group Processes was passed by a vote of 11-0.  There was one vote was reported incorrectly.  This was corrected during the meeting.  There were five "no votes" See Voting Results.
   2. Following discussion, the group decided to try Google Forms for voting, the next time voting is needed.  An advantage is accurate recording.  A disadvantage is that the method may not help build consensus.  The group recommended a reminder to vote two days before voting closes.
6. Processes, Responsibilities, Expectations
   1. Each member of the group had an opportunity to share thoughts about responsibilities of the members and regarding attendance in particular.
   2. There was general agreement that members are expected to attend meetings.  It is recognized that on occasion, a member will not be able to attend.  In such cases it is the responsibility of the member to find a qualified and prepared substitute.  Substitutes are important for continuity and participation.  Recurring (perhaps 3 meetings) absence of the member may lead to discussions regarding institutional representation.
   3. The group discussed the desirability of calendar invites for the meetings with time, and links to connection information and agenda.
   4. The need to define a quorum, and to define quorum in the context of substitutes was identified.
   5. The need to be prepared, having read distributed materials was discussed
   6. Each member of the leadership group represents the project.  As such, it is expected that members of the group will share their professional activities regarding VIVO with the group.  In particular, presentations, and contact with prospective members should be shared.
   7. The Steering Group will draft a statement regarding all responsibilities for discussion and voting.
7. Annual Calendar
8. Choosing the Steering Group
9. Action Planning
10. Tech/Governance
11. VIVO Vision
12. The meeting adjourned at 5 PM