Wednesday,  October 26 at 11:00 EDT

LG members:

(star) Doug Hahn,  Bruce Herbert, hannah sommers, Julia Trimmer, Terrie R. Wheeler,  Federico Ferrario, Damaris Murry, Fadwa Alshawaf, Robert Cartolano, 

LYRASIS:

Laurie Gemmill Arp, Michele Mennielli Dragan Ivanovic 

Regrets:

Tom Cramer, Christian Hauschke, Nora Dimmock, Damaris Murry ,  Anna Guillaumet, 

(star) = Secretary

Connection Information

Zoom connection information is available in the Outlook invitation.

Agenda

Announcements (0 mins)

Discussion (50 mins)

  • Report from Membership/Marketing Committee (Julia, 10 mins)
  • Voting Process (Doug, 5 mins)
    • October 3 - October 7 - Nominations for the Bronze representative election.  Only two nominations so no need for elections.

      • Christian Hauschke, TIB – Leibniz Information Centre for Science and Technology

      • L Bryan Cooper, Florida International University

    • October 13 - October 24 - Nominations for the Community Member
    • October 27 - November 7 - Community Member election 3 members (As long as nominations are accepted) 
      • 7 Nominations  
        • Hannah Sommers: George Washington University
        • Brian Lowe: Ontocale 
        • Georgy Litvinov: TIB - Leibniz Information Centre for Science and Technology 
        • Sonja Schulze: University of Osnabrück 
        • Washington Segundo: Brazilian Institute of Information in Science and Technology
        • Julia Trimmer: Duke University - retired
        • Paul Albert: Weill Cornell Medicine
    • Proposal to increase Community Member numbers from 3-5 – Still on table.  Will be new Leaderships responsibility.  Vote for Bronze membership increased from 1 to 2 passed.
    • November 21 - December 2 - Nominations for LG officers (Chair, Vice-Chair, Treasurer, Secretary)
    • December 5 - December 23 - Elections for LG  - officers
    • January 9 – 20 - Orientation, training
    • January 18 or January 25 - First Leadership Group meeting with new officers and members
  • EuroCRIS Strategic Membership Meeting in November (Anna, 5 mins)
    • Anna will attend
    • euroCRIS Strategic Membership Meeting to be held in Nijmegen (The Netherlands) from 30 November to 2 December this year. Announcement: https://eurocris.org/news/final-dates-and-venue-autumn-2022-eurocris-strategic-membership-meeting. 
    • Anna thinks it would be interesting to present some VIVO papers. One of them should certainly be the status of the CERIF2VIVO mapping project, ideally Christian or Dragan could present it (or someone else from the Ontology IG). If neither of them could attend, Anna could do it herself, with their help to prepare it, of course. If, in the end, more than, say, 3 or 4 VIVO presentations were possible, Anna can ask for another VIVO track to be organized. Maybe BUA people would like to present and other initiatives would be great to present, maybe the NORA project? Other ideas? 
    • Preliminary abstracts due Oct 31st. Instructions: We are already working on a preliminary event program and at this point we'd like to invite you to submit your proposals for it. If you have a project or an initiative you would like to present or report on to the CRIS community, please send Anna a 1-page proposal with a tentative title, a short abstract, a tentative presenter name and a one-line description of the kind of activity you are suggesting (presentation, workshop, etc). For the event program we will consider proposals submitted until Oct 31st.
  • Lyrasis Meetings of Chairs/Vice Chairs on Collaboration/Interoperability (Anna & Bruce, 10 mins)
    • Discussed: Lyrasis conference, developing interoperability between systems, shared marketing and other collaborations
    • Next steps: 
      • Invite DSpace chair (Maureen Walsh) to VIVO Leadership Group Meeting
      • Presentation on interoperability project to DSpace Community
  • Project-based funding program design – the VIVO Development Fund (Bruce, 5 mins) 
  • VIVO Terms of Service (Christian, 10 mins)
    • There is an ongoing discussion on how to deal with the Terms of Service page in VIVO. Currently it’s filled with some default text which is not legally checked and does not apply to any institution in the world.  Proposed solutions could be:
      • Remove the Terms of Service (or replace it with the following suggestions)
      • Make sure that a contact page is there (it already is)
      • Make sure that a privacy page is there. The privacy page should be filled with legal information about the handling of person related information by an out-of-the-box VIVO: Cookie handling, all third-party trackers like Altmetric.com, PlumX, Google (Google Fonts, possibly JS libraries?) and a pointer to the VIVO documentation.
      • In the VIVO documentation there should be a very clear advice that the legal terms of the privacy terms are not customized to national laws and only contain some basic information about third party elements and cookies or something like that, and that it is very likely that this section has to be adjusted to your local legal requirements (GDPR etc.)

NOTES

Announcements (0 mins)

Discussion (50 mins)

  • Report from Membership/Marketing Committee (Julia, 10 mins)
    • Julia gives overview of origins and history of Marketing / Membership.
    • Because of vision and focus of both groups it was decided to merge the two groups into Membership/Marketing Committee engagement
      • Future plans of meetings will possibly be more of a working meeting type.
  • Dragan gave an update from the VIVO tech group.
  • Voting Process (Doug, 5 mins)
    • October 3 - October 7 - Nominations for the Bronze representative election.  Only two nominations so no need for elections.

      • Christian Hauschke, TIB – Leibniz Information Centre for Science and Technology

      • L Bryan Cooper, Florida International University

    • October 13 - October 24 - Nominations for the Community Member
    • October 27 - November 7 - Community Member election (As long as nominations are accepted) 
      • 7 Nominations  
        • Hannah Sommers: George Washington University
        • Brian Lowe: Ontocale 
        • Georgy Litvinov: TIB - Leibniz Information Centre for Science and Technology 
        • Sonja Schulze: University of Osnabrück 
        • Washington Segundo: Brazilian Institute of Information in Science and Technology
        • Julia Trimmer: Duke University - retired
        • Paul Albert: Weill Cornell Medicine

          These five accepted nomination
          Hannah Sommers: George Washington University
          Brian Lowe: Ontocale 
          Sonja Schulze: University of Osnabrück 
          Washington Segundo: Brazilian Institute of Information in Science and Technology
          Julia Trimmer: Duke University - retired

          Vote was held first few weeks of November

          We had 11 members Vote and summary below:
          9 - [Segundo, Washington - Brazilian Institute of Information in Science and Technology] 
          7 - [Schulze, Sonja - University of Osnabrück]      
          6 - [Lowe, Brian - Ontocale]
          6 - [Trimmer, Julia - Duke University - Retired]
          5 - [Sommers, Hannah - George Washington University]        


          Julia bowed out from a runoff election. so three community members are:

          9 - [Segundo, Washington - Brazilian Institute of Information in Science and Technology] 
          7 - [Schulze, Sonja - University of Osnabrück]      
          6 - [Lowe, Brian - Ontocale]

    • Proposal to increase Community Member numbers from 3-5 – Still on table.  Will be new Leaderships responsibility.  Vote for Bronze membership increased from 1 to 2 passed.
    • November 21 - December 2 - Nominations for LG officers (Chair, Vice-Chair, Treasurer, Secretary)
    • December 5 - December 23 - Elections for LG  - officers
    • January 9 – 20 - Orientation, training
    • January 18 or January 25 - First Leadership Group meeting with new officers and members
  • EuroCRIS Strategic Membership Meeting in November (Anna, 5 mins)
    • Anna will attend
    • euroCRIS Strategic Membership Meeting to be held in Nijmegen (The Netherlands) from 30 November to 2 December this year. Announcement: https://eurocris.org/news/final-dates-and-venue-autumn-2022-eurocris-strategic-membership-meeting. 
    • Anna thinks it would be interesting to present some VIVO papers. One of them should certainly be the status of the CERIF2VIVO mapping project, ideally Christian or Dragan could present it (or someone else from the Ontology IG). If neither of them could attend, Anna could do it herself, with their help to prepare it, of course. If, in the end, more than, say, 3 or 4 VIVO presentations were possible, Anna can ask for another VIVO track to be organized. Maybe BUA people would like to present and other initiatives would be great to present, maybe the NORA project? Other ideas? 
    • Preliminary abstracts due Oct 31st. Instructions: We are already working on a preliminary event program and at this point we'd like to invite you to submit your proposals for it. If you have a project or an initiative you would like to present or report on to the CRIS community, please send Anna a 1-page proposal with a tentative title, a short abstract, a tentative presenter name and a one-line description of the kind of activity you are suggesting (presentation, workshop, etc). For the event program we will consider proposals submitted until Oct 31st.
  • Lyrasis Meetings of Chairs/Vice Chairs on Collaboration/Interoperability (Anna & Bruce, 10 mins)
    • Discussed: Lyrasis conference, developing interoperability between systems, shared marketing and other collaborations
    • Next steps: 
      • Invite DSpace chair (Maureen Walsh) to VIVO Leadership Group Meeting
      • Presentation on interoperability project to DSpace Community

Laurie coordinated a group of project leadership.  Was beneficial in building collaboration between projects.  More to come!


  • VIVO Terms of Service (Christian, 10 mins)
    • There is an ongoing discussion on how to deal with the Terms of Service page in VIVO. Currently it’s filled with some default text which is not legally checked and does not apply to any institution in the world.  Proposed solutions could be:
      • Remove the Terms of Service (or replace it with the following suggestions)
      • Make sure that a contact page is there (it already is)
      • Make sure that a privacy page is there. The privacy page should be filled with legal information about the handling of person related information by an out-of-the-box VIVO: Cookie handling, all third-party trackers like Altmetric.com, PlumX, Google (Google Fonts, possibly JS libraries?) and a pointer to the VIVO documentation.
      • In the VIVO documentation there should be a very clear advice that the legal terms of the privacy terms are not customized to national laws and only contain some basic information about third party elements and cookies or something like that, and that it is very likely that this section has to be adjusted to your local legal requirements (GDPR etc.)


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