Dates: September 24 - 26, 2019 

Location - UCSD Biomedical Library Events Room




    • Incorporate community feedback into specifications
    • Walkthrough tricky areas of specifications for more clarity and finalization
    • Communicate solid idea of design

    • Know what needs to happen moving forward

Shared Meeting notes for collaborative notetaking


Sept.  24, 2019 - Tuesday

8:30 AM


9:00 AM



Review of the grant goals, deliverables, and meeting goals

Hello again everyone! 

  • bathrooms
  • catered lunch at 12:30
  • HH on Wed. 
9:20 AM
    • Problematic user stories exercise 
      • Write questions on the back, review as a group later
      • Need to have some props - files, filegroups, errors
      • Two people per story - one to act out story, one to record questions
      • Spec owners are products
      • Print out the problematic stories and assign them to people
User stories worksheet
12:30 PM


1:30 PM

Continue user stories exercise

  • Go over questions from first round

Outstanding issues:

User story #12 question

Community feedback - who does the delta comparison? What type of manifest is sent?

3:00 PMIncorporation of community feedback


Spec Documentation formattingBill Branan

ReSpec? Other possibilities?

Decision: use ReSpec. Spec developers will start to move into that format. 

4:30 PMAdjourn

Sept 25, 2019 - Wednesday

8:30 AM


9:00 AM

If we walk out of the room, what do we need to succeed? 

Success= Finished spec by end of Oct. Designs by Nov. 

Discussion of "Finished"=

1) User stories met.

2) Backlogs for sprint cycles could be created for each piece of software 

3) An understanding of how the software pieces fit together is presented, so if some new information is uncovered during a sprint, its potential ramifications on the system interactions as a whole can be identified and discussed.

Do we need to extend the grant period? No-cost extension. 

Development time estimation for follow-up grant. 

12:30 PM


1:30 PM

Unconference style - time in small groups. Bang out versioning, other tricky topics from Day 1

Possible topics: 

  • OCFL
  • PubSub
  • Delta changes tracking
  • How is audit information stored?
  • Audit endpoint configuration 
  • Brainstorming names
  • Generalization to other repositories
  • Generalization to other DDPs

Jessica Hilt : Wireframe grouping and hanging 

3:00 - 3:30Report back from small group discussions 

3:30 - 4:00

4:00 PMAdjourn


HH at the Faculty Lounge

Appetizers will be provided. Nom nom nom

Sept 26, 2019 - Thursday

8:30 AM


note: Wireframes should be hung and grouped by now

9:00 - 12:30 AM

UI feedback exercise 

9-9:30 - David introduces groupings

9:30 - 11:00 - groups rotate through designs with sticky notes

11:00 - lunch - Jessica Hilt go through each one with whole group

David Trujillo

12:30 PM

Working lunch

Discussion of the schedule for the remainder of the grant. 

Nov 15 - Spec due for final Advisory board review

Jan 15 - Comments due from Advisory Board

Feb 28 - Comments integrated into final specifications

March 30 - Final report and deliverables due to Mellon

Assign any outstanding items.  

1:00 PMAdjourn