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Date

 from 14:00-15:00 UTC

Location: https://lyrasis.zoom.us/my/dspace (Meeting ID: 502 527 3040).  Passcode: dspace


No Meeting on Thursday, June 10

Because of conflicts with the Open Repositories 2021 conference, we will not have a meeting on Thursday, June 10.  Instead, I ask that everyone touch base via Slack/GitHub.  Please prioritize code reviews (to help clear our backlog of reviews caused by prep for OR2021) & "high priority" bug fixes.

7.0 Final Release Plan

Release Schedule:

  • Thursday, June 24: every 7.0 PR created (concentration on "high priority"). Any created by this date are "guaranteed" in 7.0. Anything after may not be included in 7.0.
  • June 24 - July 15: code reviews & PR updates (Holidays: Art out week of July 12, Ben out week of July 5, Tim out week of July 5, Andrea out June 23-July 2)
  • Thursday, July 15: every 7.0 PR must be merged.
  • July 15 - Release Day: Finalize Documentation for 7.0.  Finalize Release Notes / Announcement.
  • Monday, July 26 (or as soon as possible): Internal/Early release goal.  If possible, we'd like to release 7.0 in late July.
  • Monday, Aug 2: Public Release Deadline. 7.0 must be released by this date.

Ongoing/Weekly tasks:

Agenda

  • (30 mins) General Discussion Topics
    1. One week until PR deadline.  Any concerns about "high priority" tasks?
      1. https://github.com/orgs/DSpace/projects/5?card_filter_query=label%3A%22high+priority%22
      2. Two new "high priority" tickets were added...do we feel we can fix these quickly, or do we consider downgrading these tickets? 
        1. https://github.com/DSpace/dspace-angular/issues/1232
        2. https://github.com/DSpace/dspace-angular/issues/1236
    2. Discussing Release Numbering for 7.x
      1. Should we potentially have subminor (e.g. 7.0.1) releases to fix major bugs or security issues?  Or would those need to wait for the next minor (e.g. 7.1) release?
      2. Considering regular, scheduled releases instead of feature-based releases?
    3. Discussing Release Support after 7.0
      1. The DSpace Software Support Policy notes that we support the "most recent three (3) major releases" (where a major release is defined by the changing of the first number, e.g. 6.x → 7.x).  This would mean that 5.x, 6.x and 7.x are all supported once 7.0 is released.
      2. Should we propose to Committers / Governance a change of policy to the "most recent two (2) major releases"?  This would mean that we move to only supporting 6.x and 7.x.
    4. (Other Topics?)
  • (30 mins) Planning for next week
    • Review the Backlog Board - Are there any tickets here stuck in the "Triage" column?  We'd like to keep this column as small as possible.
    • Review the 7.0 Project Board - Assign tickets to developers & assign PRs to reviewers.
      • Priority should be kept in mind here. If new "high" or "medium" priority tickets come in, developers should move effort off of "low" priority tasks.  Reviewers/testers should also concentrate effort on "high" or "medium" priority PRs.

Attendees

7.0 Release Goals

These resources define the prioritization and general schedule we are working towards

Current Work

Project Board

DSpace 7.0 Final Project Board: https://github.com/orgs/DSpace/projects/5

To quickly find PRs assigned to you for review, visit https://github.com/pulls/review-requested  (This is also available in the GitHub header under "Pull Requests → Review Requests")

Issue Triage process

  • Overview of our 7.0 Triage process:
    1. Initial AnalysisTim Donohue will do a quick analysis of all issue tickets coming into our Backlog Board (this is where newly reported issues will automatically appear).
    2. Prioritization/Assignment: If the ticket should be considered for 7.0, Tim Donohue will categorize/label it (high/medium/low priority) and immediately assign to a developer to further analysis. Assignment will be based on who worked on that feature in the past.
      1. "high priority" label = A required 7.0 feature is badly broken or not working. These tickets are considered "blocking" and must be resolved prior to 7.0 final.
      2. "medium priority" label = A required 7.0 feature is difficult to use, but mostly works. These tickets should be resolved prior to 7.0 final (but the 7.0 release will not be delayed to fix these issues).
      3. "low priority" label = A required 7.0 feature has usability issues or other smaller inconveniences or a non-required feature is not working as expected.  These tickets are simply "nice to have" in 7.0 final.  We'll attempt to fix them as time allows, but no guarantees are made.
    3. Detailed Analysis: Developers should immediately analyze assigned tickets and respond back within 1-2 days. The developer is expected to respond to Tim Donohue with the following:
      1. Is the bug reproducible?  (If the developer did not understand the bug report they may respond saying they need more information to proceed.)
      2. Does the developer agree with the initial prioritization (high/medium/low), or do they recommend another priority?
      3. Does the bug appear to be on the frontend/UI or backend/REST API?
      4. Does the developer have an idea of how difficult it would be to fix? Either a rough estimate, or feel free to create an immediate PR (if the bug is tiny & you have time to do so).
      5. Are you (or your team) interested in being assigned this work?
    4. Final Analysis: Tim Donohue will look at the feedback from the developer, fix ticket labels & move it to the appropriate work Board.  If it is moved to the 7.0 Project Board, then the ticket may be immediately assigned back to the developer (if they expressed an interest) to begin working on it.
      1. If the ticket needs more info, Tim Donohue will send it back to the reporter and/or attempt to reproduce the bug himself.  Once more info is provided, it may be sent back to the developer for a new "Detailed Analysis".

Security / Performance Tests

Brainstorming options for security testing & performance testing.  How do we want to handle both of these prior to 7.0 final?

  1. Security Review/Scanning of pre-7.0:  See DSpace 7 Security Analysis 
  2. Performance testing of pre-7.0: See DSpace 7 Performance Analysis

Notes