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Introduction

The It Takes a Village Toolkit is an adaptable set of tools for practical use in planning and managing sustainability.

The ITAV Analysis Kickoff is designed to help determine a program's sustainability status, priorities, and capacity, to then be able to decide which of the activities in the Toolkit would be most helpful to complete.

The ITAV Analysis Kickoff Planning and Facilitator Guide provides all the materials needed for your program to plan and carry out a successful ITAV Analysis Kickoff. After reading through the Planning Guide and getting a better feel for the Kickoff Activity and your program’s needs, you are free to modify the process to work best for your program. Some potential routes include:

  • Carry out the Kickoff Activity as designed, using the samples and templates linked in this planning Guide.
    • Optional: Identify Kickoff Activities that can be completed asynchronously to accommodate programs with stakeholders who may find it difficult to meet for extended periods, reserving synchronous meeting time for discussions and decision-making.
  • Identify a specific Facet your program would like to focus on and shorten the Kickoff to complete only the Core Data Activity and Analysis Checklist for that specific Facet.
  • Determine that the level of planning described in this document and by the Kickoff Activity is not needed and move directly to the table of contents for each Toolkit Facet and choose Activities “a la carte.”

The Kickoff Planning and Facilitator guide can be downloaded as a DOC or PDF in its entirety, or you may review each section below and download only those sections you need.


DOWNLOAD COMPLETE GUIDE AS DOC | DOWNLOAD COMPLETE GUIDE AS PDF


Kickoff Planning and Facilitator Guide

Meeting title

Feel free to add/edit

It Takes a Village Analysis Kickoff Meeting
Date
Time
Location (physical, virtual)

Purpose / Outcomes

Feel free to add/edit

  1. Achieve consensus on program’s current sustainability status
  2. Identify and prioritize goals for the ITAV analysis
  3. Identify program staff/stakeholders responsible for moving the analysis forward
Host / Facilitator
Participants

Download as DOC | Download as PDF

Task

Person Responsible

Date Due

Identify managers of Kickoff process



Identify potential participants, including facilitators, presenters, attendees, observers, etc.



Read through Planning Activity: It Takes a Village Analysis Kickoff



Finalize list of participants and identify facilitator



Determine meeting environment (physical, virtual, hybrid)



Schedule event



In person: reserve meeting space

Virtual: determine virtual platform



Review resources and templates, customize for program



In person: identify materials needed

Virtual: identify collaboration tools



Finalize agenda, share with participants



Virtual: conduct tech rehearsal



Download as DOC | Download as PDF

Location


Supplies

AV setup - projection, amplification

Dedicated presenter laptop

Extension cords and cables

Supplies - whiteboards, flipcharts, pens, markers, etc.

Room setup

E.g., theater, classroom, rounds, u-shaped

Confirm any accommodations needed

Refreshments

Confirm restrictions with attendees

Additional requirements


Download as DOC | Download as PDF

Meeting link


Confirm if login or advance signup is necessary

Virtual collaboration tools

Confirm if login or advance signup is necessary

Transcript or Closed Captioning

Confirm is meeting can be transcribed or captioned

Confirm intended use of transcript after meeting

Recording

Confirm if meeting can be recorded

Confirm permission to record with attendees

Confirm intended use of recording after meeting

Additional requirements


Download as DOC | Download as PDF

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