Notes from 20141212 Planning Call

Attendees:

Melissa Haendel

Julia Trimmer

Jon Corson-Rikert

Paul Friedman

Nicole Vasilevsky

Layne Johnson

Carol Minton- Morris

Meeting space:

Meeting space at OHSU for 40-50 ppl

Dates:

03/16/15-03/18/15

Main event: Monday and Tuesday

Optional 3rd day for "deep dive" meetings and working sessions on ontology, requirements gathering and use case development, etc

Social event Sunday evening, 3/15, likely at a local brew pub.

Conference room:

BICC gallery is booked for both days

AI: Need to book breakout rooms, how many people in each breakout? What times? (probably won’t be able to book the breakout rooms all day)

Suggested hotels:

Hotel: River’s Edge, OHSU promotional rate is available

http://www.riversedgehotel.com/

Transportation to OHSU: Tram, cab

Restaurant options nearby: Aquariva

Hotel: Paramount Hotel, rates start at $129/nt

http://www.portlandparamount.com/

Transportation to OHSU: Bus, cab, streetcar to tram

Restaurant options nearby: Numerous downtown restaurants

Hotel: Hotel Lucia, rates start at $144/nt

Transportation to OHSU: Bus, cab, streetcar to tram

Restaurant options nearby: Numerous downtown restaurants

Recommended downtown restaurants:

Casual:

Bunk sandwiches

Grassa

Lardo

Fancier:

Little Bird

Oven and Shaker

Gruner

Notes from Julia Trimmer:

Would do again:

·         I liked having a hotel close by the seminar rooms.

·         I thought the sessions were nice and casual.

·         I would give maps of the buildings, the neighborhood, and the area of town we’re in.

Would do differently:

·         I would NOT use the same form for registering attendees b/c it was really hard to pull together a good list of attendees and nametags from the old form. I’d use one with separate fields for first name, last name, title and organization.

·         I would not worry about making reservations for large groups at local restaurants. We basically had only one group of 10 on one night.

·         I would make use of the local chamber of commerce for maps, dining info.

·         I’d probably buy fewer snacks, and I would ask colleagues to take of the snack breaks – I ended up doing too much of that on my own.

·         I might try to do a big social event one evening – but we didn’t really have a venue for this.

Meeting 12/12/14

Agenda items include:

• a general ifest overview - Julia, Jon, any others

• iFest at Duke last year, 4th year

• 2014 iFest lasted five days, with a hackathon on the first day, three days of programmed activities divided into three tracks, and a workshop on the last day.

• last year’s schedule — http://goo.gl/BW9lW9

• 3 tracks

• 50 people

• structured in a lot of networking time

• identification of key communications messages - All, Carol-Minton Morris

• focus for this year- ontology (Shahim, Brian Lowe), data integration (Chris Barnes and/or Dave Eichmann), data visualization (Paul)

• lots of sites only using part of the stack, diversity and pain points. help OHSU set up part of the stack- integrate data, pump out compliant data

• training, using protege, how to extend the ontology and participate in development,

• use case development, what new visualizations, using the data

• extending ontology to support metrics, eval,

• extending ontology for humanities

• a reduced number of presentations and more on people getting involved

• a strategic time for VIVO -- how do we move forward with our organizational infrastructure and priorities

• Julia -- last year we tried to make it less of a conference and more participatory

• if we assign times to people, do they go into automatic presentation mode? encourage more hands-on tutorials

• More on the tutorial and data hacking side than writing applications

• as an implementation fest, turning on the moving parts, filling them in, getting data out

• keep consistency with the title

• with a subtitle theme of data modeling/ontology development, data integration, and visualization

• Paul - would be willing to have a session on using VIVO data in viz tools

• exposure, training, and work planning

• Melissa -- assign a lead to coordinate those 3 threads

• would like people with expertise in VIVO data

• Paul and a partner on the visualization theme -- Chris or Don

• Chris Barnes or David Eichmann the data integration theme

• Brian Lowe and Shahim lead the ontology effort (also interest from Alexandre Rademacher, Nate Prewitt from CU Boulder, and/or

• what sessions from last time do we want to have again?

• open social- eric meeks, tutorial so people actually implement a gadget in VIVO

• SPARQL 101

• Harvester -- see if we can get John Fereira

• Melissa -- arrange the sessions in an end-to-end implementation with a demo data set

• identify and harvest data (John Fereira, with Denver Fletcher from Converis to speak about his work)

• populate the triple store

• fire up a VIVO using the VIVO Vagrant tool (Ted Lawless, Don Elsborg, and/or Alex Viggio)

• do some minor customizations -- list views, a custom form

• add opensocial gadgets

• extend the ontology

• pull data out for visualizations and reporting

• Layne -- we could produce an “Implementation Resource” based on the “end-to-end” approach for implementing VIVO - for new people to be able to use for installing and implementing VIVO - work on this documentation - probably the day after the i-fest

• review of processes for program input and development

• vivo search

• what days?

• Social event on Sunday night, 03/15

• Monday and Tuesday March 16 & 17

• optional extension into Wednesday for a deeper dive? (yes) in 2 smaller spaces

• would

Action items:

• NV: Look into meeting space at the River’s Edge

• NV: Look into meeting space in 429 for 03/18 (try to reserve two spaces)

• All: Reach out to team leads

• Paul: find partner on visualization team

• MH: reach out to Dave regarding integration theme and finding a partner (chris barnes or Ted Lawless)

• MH: Shahim and Brian, involve Alexandre and Violeta

• Jon: Paul Albert- create registration form, try to get a head count including for Sunday night

• Jon: reach out to Don for the end-to-end

Ontology - Shahim, Bryan;

Alexandre Rademacher (Fundacao Getulia Vargas)

Violeta Ilik, Northwestern

Nate Prewitt (CU Boulder)

Josh Hanna (UF)

Integration - David Eichmann

Chris Barnes

Visualization -Paul Friedmann

End-to-end

Don Elsborg

Alex Viggio

Layne J.

Announcement: Carol & Layne

VIVO I-Fest is happening! We’ll be meeting in Portland at OHSU on March 16-18.

Themes this year are

Layne to update a wiki page for the i-fest -- https://wiki.duraspace.org/x/zQACB