This feature is not yet part of the DSpace core. You can follow the latest status of this contribution here:


The browse and discovery item listings are currently the only place where specific items were listed for selected authors. This author profile feature proposal delivers more context and recognition for authors, associated with items in DSpace. 

The author profile functionality operates independently from the DSpace "EPerson" account system. An administrator can create author profiles for any author that is referenced on items in the repository, regardless of whether they are registered users in the system.

This feature allows repository managers to raise the profile for specific authors and differentiate between institutional authors and external authors. 



|T|M|T|1389620440889|1416080600424||Use Case and high level benefits. Can someone with limited technical background understand what this is about?|
|T|M|T|1389620638059|1416080602570||Step by step how to use. Can someone with limited technical background use the feature?|
|F|M|T|1389620491621|          |upuelles|Technical implementation details. Did you provide enough details for other developers to add or extend on your work?|
|F|M|T|1389620524789|          |bram|Configuration. Did you describe which aspects of your contribution can be configured and where configuration happens?|
|F|M|T|1389620576924|          |bram|Template text cleanup. Have you removed the template text that was initially included on this page?|
|F|M|F|1389620841679|          |bram|Installation details. If your functionality will not be enabled by default in DSpace, provide details on how the functionality can be installed or enabled.|

Use case and high level benefits

Increasing recognition attributed to authors

By providing an author profile, authors can be better recognized for their contributions to the repository. 

Administrator centric management of author profiles

This feature does not require or demand the actual author to manage and compile his or her own profile. In this way, faculty are not burdened with the creation of this profile. 

Associating name variations in publication metadata with the same person

Researcher's names may change throughout their careers. Furthermore, author names are not always referenced correctly in publication metadata.

This feature allows different occurrences of an author's name to be associated with the same author profile. In this way, the author can still be listed on the item as he or she was originally listed in the publisher's metadata, while still clearing up the name confusion towards repository visitors who prefer to see the entire list of an author's publications.

Author profiles can be established in a private space before making them public

The author profile only becomes publicly available when the administrator decides to flag it as public.


The goal is to have author profiles enabled by default after DSpace is installed or upgraded. No specific installation procedures or actions need to be taken in order to activate the feature.

Make sure to update/change this if it turns out that Author profiles will NOT be enabled by default

Working with author profiles

Creating an author profile

Only members of the Administrative group can create, edit or remove author profiles.

When logged in as administrator the "Create new author profile" link becomes available in the sidebar. This link directs the administrator to the 'Create new author profile' page, displayed below. The semantics of each field are explained on the page. The fields 'Last name', 'First name', 'Author values used for finding records' and 'Email address' are required. The other fields are optional by default (this can always be changed in the configuration).


Editing author profiles

Once an author profile has been created it will become available on the following pages:

Author profiles can be reached by clicking on the author icon located next to the author's name. Non administrative users will only have access to the public profiles. An administrator can edit an author profile by browsing to the author profile and clicking the "Edit this author profile" link. 

When an administrator is editing an author's profile, a link will be added on top of the page that will allow the administrator to view the profile with the changes he made.

Deleting an author profile

When logged in as administrator, you'll find a link in the bottom of the 'Edit' page (above the "Save author profile" button) allowing you to delete the author profile.

Displaying author profiles

Author profile "home" page

The main view displaying an author profile is shown below. It displays not only the author's profile but also all his submissions (as author or coauthor).

Author profile browse page

The "Browse by author profiles" link is available in the Browse sidebar. The 'Browse by author profile' view offers all available author profiles. Private author profiles will only be displayed if the logged in user belongs to the Administrative group.

Discovery author sidebar facet

When the sidebar facets are displayed the author profile icons are displayed next to the authors who have an author profile.

Technical Implementation Details

Currently this feature is only developed for XMLUI

DSpace core model changes

The standard DSpace domain (DSpace Objects) contains the following objects: Community, Collection, Item, Bundle, Bitstream (a file), Group & EPerson. Metadata and authorization policies can be attributed to all of these objects.

By creating a new DSpace Object class "AuthorProfile", we sticked to that standard architecture, and kept the author profile table very lightweight. That table only contains an identifier, used to link the author profile to metadata and authorization policies. An additional database table was created to link the author profile picture to a bitstream. 


The fields which can be entered in the 'Edit profile' page can be edited in the dspace.dir/config/spring/author-profile-edit-page.xml file. This configuration file allows you to indicate which fields are required, repeatable, add new fields, ...

TODO: Discuss the configuration in detail


Where should I put my page? (DELETE this section from template when finished)

Here is a very short introduction to the hierarchy of the documentation. when in doubt, put your page straight under Using DSpace.