Date & Time

• May 14, 2024, 12:00 Eastern (time change due to daylight savings time)
• See the world clock to determine the meeting time for your location.
• Meeting length: one hour

Join information:

We will be using the DSpace Zoom Meeting Room for our meeting.

Join from PC, Mac, Linux, iOS or Android: https://lyrasis.zoom.us/my/dspace (Meeting ID: 502 527 3040) Passcode: dspace

Additional ways to join: DSpace Meeting Room

Agenda:

Facilitator: Holger Lenz (Lyrasis)

Suggested Topics: (If you have another topic, please add and call attendees can decide what to cover)

• Welcome and Introductions
• How to Submit GitHub Tickets (Holger Lenz, Lyrasis)
  • Preferred way of submitting bugs - submit bugs if issue requires developer assistance
  • Wiki page for bug submission:
  • Go to: github.com/DSpace
    • Select category (dspace-angular is the most popular option)
    • Select Issue
    • Select New Issue
    • Select type of issue (Bug report, Feature request, Report a security vulnerability)
      
    • Create issue
      • Add title
      • Complete description (follow along with the prompts)
      • Include screenshots, other documentation needed to reproduce/document the bug
      • No need to complete the right menu fields (developers will add labels, etc)
  • What happens with issue reports?
    • Tim Donohue will review, prioritize, and assign
    • "help wanted" label indicates less severe issues - can be claimed by community
    • If you submit, you will not be "attached" to the bug (ie you will not be considered an expert about the issue)

• Testathon Feedback 
  • Were you able to participate in testing?
    • Participants: Peter Sutton-Long, Holger Lenz, Emilio Lorenzo, Pierre Lasou
      
  • How was your experience? / How could we improve the testathon in the future?
    • Peter Sutton-Long
      • Test plan was extensive
      • Everyone sharing the same spreadsheet may not have been as useful because it was hard to determine which parts of the test plan had already been tested. Would prefer a way to ensure that everything was adequately tested
        
      • Problems with entity submission forms (missing??) in test instance - needed to use docker
      • More guidance on how to report bugs
      • Would have liked a mechanism for immediate feedback on process
      • Could not have done it without Tim Donohue's help
        • Difficulties with installing Docker
    • Holger Lenz (non-technical user)
      • Also could not have done testing without Tim's help (difficulties with installing Docker)
        • Some steps missing in Docker installation documentation
    • Emilio Lorenzo
      • Hard to test elements: ORCID integration, notification protocol
      • Concerned that additional layers of complexity have been added in recent upgrades - harder for smaller/less resourced institutions to implement (# of installation questions in google groups has increased)
    • Pierre Lasou
      • Enjoyed the testathon experience (Kimberley's daily meetings created a sense of community), but can be improved for future
      • Future testathons needs to be better structured
      • Spreadsheet concerns - worried about erasing data (updates wrote over someone else's data)
      • Notes that Tim Donohue asked developers to do new tests for features (ORCID, notify features, etc) after testathon
        • Additional tests were done quickly, not extensively
        • One of the vendors/developers for one of the additional features also tested - should be another person as coders should not also test
      • Many bugs found - insufficient time to address. Unsure whether DSpace 8 can be delivered on time
        • Trouble with installing Docker
      • Tried to improve documentation

• Open Repositories Conference
  • Opportunity to share your attendance plans/ if you are presenting, tell us what your presentation is about
    • Emilio will be attending, not presenting (busy with DSpace integration)
    • Kent Gerber- University of Minnesota Libraries will be represented by manager
• North American User Group Meeting - CFP Closes May 24

Other notes

DSpace 8 launch postponed to June 3

Preparing for the call

If you can join the call, or are willing to comment on the topics submitted via the meeting page, please add your name, institution, and repository URL to the Call Attendees section below.  

Call Attendees

Peter Sutton-Long University of Cambridge

Genny Jon York University, Toronto (note taker)

Holger Lenz - Lyrasis (chair)

Nadine - Research Data, ETH Zurich

Melissa Anez - Lyrasis

Kent Gerber - University of Minnesota

Pierre Lasou - Université Laval, Québec

Freddy Sumba - CEDIA, Ecuador

Emily Crawford - State Library of Massachusetts

Emilio Lorenzo (Arvo Consultores)

Regrets

Kimberly Chapman University of Arizona Libraries

Iryna Kuchma EIFL