LYRASIS Digest: We should announce the internationalization version of VIVO. User group meetings. Announce two new members. New member meeting. Conference. Julia will start a Google Doc. VIVO news needs to be complete by Friday. Jenn will send a draft by Monday.
VIVO conference tweets: Julia will continue to do this, but please remind me and/or send content ideas.
Sam expects for the IT team to do the next two sections on the home page and will let us know when it's done. LYRASIS website redesign has not been made a priority project and he expects it to be done by the end of the year. Question: can we get the layered file with the actual artifacts? Julia will ask Estefania to do that.
Updates: Sam says, " have put in a request with IT for the next two sections on the home page. I’ll email the group when they have been made and update everyone when the next sections are complete"
Julia will tweet about the second keynote speaker.
VIAB: Bruce is working on the proposal and will be talking about with the LG about how to proceed. Re: doing the conference session/community town hall, do a presentation on VIAB and see if we can get feedback. We can share the short proposal. Bruce will put it in the TAMU respository. Can be part of user groups, as many efforts as possible. Town hall would be separate. Bruce wants to get the data ingest group and the LG to approve.
Jenn likes Slido for polling: https://www.sli.do/
Bruce talked with folks from DSpace, ORCiD, and Fedora about making these tools more interoperable with VIVO. If we could make this initiative happen, we could present at another town hall. Mic: this is key, and it's already happening in many institutions. Start with DSpace, move to DSpace - CRIS, then add VIVO. Interoperability would be preferable to integration. VIAB is a big part of this as well. Could add OJS, https://pkp.sfu.ca/ojs/ and other open tools.
Bruce shared a story about an English professor at TAMU who published an edited collection in the TAMU DSpace repository and then shared it globally. We can talk to Heidi Campbell. Bruce will send me a writeup and I will call her.
Bruce will connect Jenn to the TAMU project manager about the Texas system VIVO plans.
Spanish-speaking user group will be held in mid-May. Mic will give us an update.
VIVO site. Sam has announced that he and another Lyrasis colleague have started to modify the VIVO site according to the mock-up (we can see yet some changes). They will be doing more updates for about two weeks, we will be able to see the result in the next meeting.
VIVO Spanish speaking user group. Bruce has asked about the planned date for the Spanish speaking user group webinar, Mic is proposing the first or second week of May, but will be validated with the group first. We have seen the draft agenda, which proposes a presentation on VIVO made by a world-class university (from LG), it is suggested that it could be Duke or Bruce himself, where they talk not so much about the product but about the experience with VIVO. Anna has suggested using some of the material from the recording of the VIVO experience with Julia (Duke). It should be translated into Spanish in some way.
VIVO conference poll. We talked about the possibility to do an online poll in the next VIVO conference, the idea is to engage more VIVO community attendants and on the other hand, have more information about the implementations, expectations, etc. Jenn will propose some tools to do this kind of polls, (some tools where commented: zoom poll, slido, etc...). For the next meeting the idea is to have before the proposal of some initial ideas about questions (Anna or whoever wants could send a first proposal to discuss) and from some tools (Jenn will send), and try to test something. This could be a first step of a bigger market assessment.
Notes
Jenn will let Sam know to add the flyer to the website.
Creating a survey:
2018 survey: Mic thinks the first set of questions are still applicable and probably good to ask again. Important to collaborate with folks who can send it out to the right organizations. You can get a better response rate. We should have results of a brief survey before the conference.
What are we trying to learn from the survey? Mic: the right questions clarify where you want to go. Can VIAB resonate with people? What about VIVO addresses your needs – what's unique? Is VIVO a component of your RIM? 10 questions, no more.
Bruce: Want to learn for VIAB: • Interest in specific use cases (4 - 5, ranked) • Important constraints on implementation • Maybe: which office would implement at their organization • Required/requested services – what would they value from the VIVO community? One-day training, user groups, conference, camps?
Anna: give them choices rather than keeping the answers open.
Mic: make the survey about VIVO features, not VIAB since it's announced yet.
Bruce: we need more people to articulate what we need.
Mic: this survey is not a market assessment. It's not for people who don't know VIVO. This is for VIVO users, asking about features, use cases. Thinking about what VIVO should be 5 years from now. Incorporate into a market assessment.
Bruce: ORCiD member survey might be a good place to start. Bruce will adapt it and send to us for feedback.
Mic: A group is meeting to discuss the Spanish-speaking User Group. We should add to the email to the NAUG to ask if anyone can help with the survey.
Next steps: Bruce will send the draft survey. Send the email to the NAUG. Think of other consortia to send it to.
Here is a nice list of international library consortia: https://icolc.net/consortia?title=&order=field_country&sort=asc
VIVO conference:
Save the Date announced. Mic is working on the prospectus.
We talked about presentations. Three keynotes did videos and released them before the event. The video was not played during the event. The speakers got to do a follow-up and breakouts with the attendees. Maybe do a lightning video? Erin recorded a zoom meeting, edit it, with an intro slide/logo and end slide. Ask Sam what video editing software he uses.
Example: "Take less than 5-minutes to watch Yolanda Cooper, Dean and University Librarian for Emory University speak about how the current crisis is demonstrating libraries are not bound by bricks and mortar, are contributing a broader set of skill sets to the academic enterprise, and how a crisis can act as a shortcut to change."
Ongoing topics
Main topic: Marketing assessment for VIVO in a Box (VIAB)
Background materials
Objectives for the marketing assessment
How can we accomplish these objectives? Do we need more specs about VIAB first?
Notes:
Ann says we need some expertise – anyone at LYRASIS?
Mic thinks this should be a collaboration with the LG. It's not an easy task. Does someone in the community have the expertise?
Are the objectives correct? Questions are broad.
Promote the EFS conference.
Ongoing topics
Notes:
Google map update: done – ready for Sam to post on the website. Sam will check with Julia before posting.
Anna asked if we could incorporate more design changes at the same time the map is added.
LYR IT has identified four new website platforms, so they are deciding on that. Still 3 - 6 months out. Meg will check in about our design ideas in about 3 months.
Flyer: Estefania can help with this. For content, maybe check the LYRASIS Now blog post: https://lyrasisnow.org/introducing-vivo/
Twitter account: tweets are hit and miss. Look in profile to see who's following VIVO. LYRASIS follows a lot of individuals as well as university presses, open access. Jenn will send a list.
Blog post: VIVO and DSpace: TAMU submissions in response to the pandemic. Bruce has basically already written this. He'd like to attend a DSpace LG meeting.
We did not discuss the Marketing Assessment for VIAB, so that's an open issue.
Mic: we could get an idea of what institutions are doing, and for what – what are they looking for in a certain platform? Could be the intital analysis.
For VIAB, you could either:
How clear are we about VIAB?
Marketing assessment can also be a marketing tool. Asking the questions that you know the answers to can help people contribute. A way to get the community closer to the next VIVO. At least you presented it and got confirmation. Community should feel part of the effort. Another UG meeting about the topic of VIAB?
Ongoing topics
New topics
Ongoing topics
New topics
Ongoing topics
New topics
Julia Trimmer, Bruce Herbert, Estefania Muñoz, Jennifer Bielewski, Sam Mitchell
To do for next meeting
Julia Trimmer and Anna Guillaumet - co-leads
Bruce Herbert
Jennifer Bielewski
Julia Trimmer and Anna Guillaumet - co-leads
Bruce Herbert
Jennifer Bielewski
Wednesday, July 15, 2020 at 10:00 eastern time
Julia Trimmer and Anna Guillaumet - co-leads
Bruce Herbert
Jennifer Bielewski
Agenda
Notes
For future meetings, send the invitation to everyone on this list and add the zoom links later.
Website: VIVO nip/tuck can be rolled over to the new DCSP. Content changes have been done. Anna, Julia and Estefania will meet to confirm the plan for changes, and sent the final to Meg, Jenn and Sam.
Annual report: Laurie has shared the template. Julia and Bruce will create a draft for comment.
Strategic plan:
2020 conference was a big success, and it was clear that the community has an appetite for online events. How do we build off that event?
Blog posts: send as many as possible to Meg, Sam, and Jenn. We should ask members for news and impact stories. Bruce can help write some too.
Digest list: add contacts. If they have opted into our google group – Meg will build an email form before September that we can send to the Google Groups.
To do: