10 AM US Eastern Time

Call-in Information

Please see calendar invite for the Zoom link.

Attendees

David Wilcox

Ann Beynon

Terrie R. Wheeler

Julia Trimmer

Michele Mennielli

Regrets

Resources

• Shared folder: https://drive.google.com/drive/u/0/folders/1bruWU6ogsDf77S0M8H6rCpHQK5Fd0THw
• Prospect tracking is here:  http://bit.ly/2KmUIxF
• Current members are here:  http://vivoweb.org/community/membership
• Current Sites are here:  https://duraspace.org/registry/?gv_search=&filter_10=VIVO
• Active VIVO Sites: https://docs.google.com/spreadsheets/d/1r39-DnShVEVA8Rlsl0CFcB6jYDhs-27hyVrlzovCXAo

Agenda

1. Review membership changes since last meeting
2. Review new VIVO registered sites since last meeting
3. Welcome package for new registered users
   1. Anything to add?
   2. Should this be a regular agenda item alongside new registered sites?
4. Establishing regional users groups
   1. We need to make initial contact with regional representatives to begin coordinating the establishment of users groups
   2. This contact sheet can be used to gather an initial list of people to reach out to
   3. Goal of organizing online meetings starting in January
5. Outreach and marketing
   1. Can we produce a simple introductory video for VIVO to share with potential adopters in lieu of a live demo?
6. Conference follow-up
   1. Which presenters and attendees should we follow-up with?
   2. What is our strategy for engagement over the next few months?
7. Recommended changes to VIVO Leadership elections
   1. What changes would this group recommend?

Notes

Review membership changes since last meeting

• No changes since last meeting

Review new VIVO registered sites since last meeting

• Julia working with a group that helps fund team science
  • Interested in implementing a VIVO for paediatric oncology researchers and submitting a grant for funding
  • VIVO membership could be built into the grant proposal
  • Working with documentation and recorded demo

Welcome package for new registered users

1. Julia and Terrie used the template to send messages to new users

Establishing regional users groups

1. David will reach out to Julia about discussing a North American user group meeting

Outreach and marketing

1. Producing an introductory VIVO video
   1. Can the marketing group take this on?
   2. Perhaps Paul Albert could narrate?
   3. Julia will raise this with Bruce and the marketing group
   4. Need a script and someone to work with videographers 

Action Items

• All: Next meeting review election practices and make recommendations for changes for next year
• Julia Trimmer Post annual report on the wiki, send to community and tech lists, highlight a couple of items. Tweet, etc.