3 PM US Eastern Time

Call-in Information

To join the online meeting:

• Go to: https://lyrasis.zoom.us/my/vivo1
• One tap mobile:
  • US: +16699006833,,9358074182# or +19292056099,,9358074182#
• Or Telephone:
  • US: +1 669 900 6833 or +1 929 205 6099 or 877 853 5257
  • Meeting ID: 935 807 4182
• International numbers available: https://zoom.us/u/aeANHanzED

Attendees

Ann Beynon

Terrie R. Wheeler

Dong Joon (DJ) Lee

David Wilcox

Regrets

Michele Mennielli

Resources

• Shared folder: https://drive.google.com/drive/u/0/folders/1bruWU6ogsDf77S0M8H6rCpHQK5Fd0THw
• Prospect tracking is here:  http://bit.ly/2KmUIxF
• Current members are here:  http://vivoweb.org/community/membership
• Current Sites are here:  https://duraspace.org/registry/?gv_search=&filter_10=VIVO

Agenda

1. Community engagement strategy
   1. Identify areas of activities to focus on (camps, user groups, workshops, etc.)
      1. Who organizes them, what are the criteria, where are they held, etc.
   2. Conference strategy
      1. Proposing presentations, panels, workshops, etc.
   3. Joint user groups
2. Updates on prospects

Notes

Community engagement strategy

• VIVO Camps
  • Scheduled based on critical mass of interest. Somewhat ad hoc
  • Do we need new criteria?
  • Camps so far have had fairly low turnout
  • Can we gauge interest ahead of time?
  • Need to plan in advance - ideally 6 months or more
  • Create a survey to gauge interest
  • Where to host?
    • Weill Cornell, Duke, UNC?
• Conferences
  • Where/when is the next VIVO conference?
  • Workshops and user group meetings alongside other conferences
    • Potential events
  • Ann working on a membership reminder email for VIVO conference attendees

Prospects

• Ann emailing sites from registry to gather information

Action Items

• David Wilcox Draft membership report indicating which prospects are likely to become members
• Ann Beynon send message to VIVO leaders with link to last LG meeting agenda and pitch to join this group (instead of this, we discussed it in the August LG meeting)
• David Wilcox reach out to Christian about meeting on engagement re: German user group
• Ann Beynon contact Communication task force about following up with conference attendees about membership