Draft list of metadata fields to drive the discovery and delivery of collection-level objects
MM: Recommendation: follow ISAD(G) for consistent reference.
Proposed list of metadata fields to drive the discovery and delivery of Hypatia collections. The following is a list of descriptive, technical and administrative metadata that may accompany a collection in Hypatia. Not all collections will necessarily have metadata for all of these metadata fields.
Field Name |
ISAD(G) element |
Description |
Facet as refinement in UI? |
Searchable? |
Displayed? |
Sortable? |
Metadata Source for Tracer Bullet |
|---|---|---|---|---|---|---|---|
Repository |
Name of the archival unit responsible for the collection. |
Yes |
Yes |
Yes |
Yes |
EAD |
|
Collection Call Number |
|
Maybe |
Yes |
Yes |
Yes |
EAD |
|
Collection Title |
|
No |
Yes |
Yes |
Yes |
EAD |
|
Dates |
|
Maybe (low priority) |
Maybe |
Yes |
Maybe |
EAD |
|
Creator name(s) |
|
Yes |
Yes |
Yes |
Yes |
EAD |
|
Accession |
|
List of accessions that are a part of this collection |
No |
No |
Maybe |
No |
EAD? |
Abstract |
|
|
No |
Maybe |
Yes |
No |
EAD |
Extent |
Size of the collection: corresponding storage media, number of files, disk size |
No |
No |
Yes |
No |
EAD |
|
Physical characteristics/technical requirements |
Size of the collection: corresponding storage media, number of files, disk size |
No |
Maybe |
Yes |
No |
EAD |
|
Languages/scripts of material |
languages represented in the collection |
Yes |
Yes |
Yes |
No |
EAD |
|
Conditions governing access |
To provide information on the legal status or other regulations that restrict or affect access to the unit of description. |
Yes (need controlled vocabulary) |
Yes |
Yes |
Maybe |
EAD |
|
Conditions governing use/reproduction |
|
Yes (need controlled vocabulary) |
Yes |
Yes |
Maybe |
EAD |
|
Indexing terms |
|
names and subjects |
Yes |
Yes |
Yes |
No |
EAD |
Scope and Content |
|
No |
Yes |
Yes |
No |
EAD |
|
Administrative/Biographical History |
Background on collection or creator |
No |
Yes |
Yes |
No |
EAD |
|
Archival History |
Information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. |
No |
Yes |
Yes |
No |
EAD |
|
Immediate source of acquisition |
Information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. |
No |
Yes |
Yes |
No |
EAD |
|
Appraisal, destruction and scheduling |
|
No |
Maybe |
Yes |
No |
EAD |
|
Accruals |
|
No |
Maybe |
Yes |
No |
EAD |
|
System of arrangement |
To provide information on the internal structure, the order and/or the system of classification of the unit of description. |
No |
No |
Yes |
No |
EAD |
|
Access Notes |
|
Notes on how to get access to the collection (eg.series 8 is available on in the reading room) |
No |
Maybe |
Yes |
No |
EAD |
Existence and location of originals |
To indicate the existence, location, availability and/or destruction of originals where the unit of description consists of copies. |
No |
No |
Yes |
No |
EAD |
|
Existence and location of copies |
To indicate the existence, location, and availability of copies. |
No |
No |
Yes |
No |
EAD |
|
Related units of description |
|
No |
No |
Yes |
No |
EAD |
|
Publication note |
To identify any publications that are about or are based on the use, study, or analysis of the unit of description. |
No |
No |
Yes |
No |
EAD |
Elements to display (informed by SALT)
Institution |
Branding? |
Other image? |
|---|
