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Agendas are created a week in advance by project director and chair. Agenda items will have time estimates to ensure that critical items are addressed in sufficient time. The chair will send out the agenda in advance with supporting materials as needed, and with a call for additional agenda items if time permits. If the agenda is full, LG members can suggest agenda items for future meetings. Supporting materials will be prepared in advance and made available to the LG as needed.
How we
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make decisions (vote) and for which items (proposals)
If a proposal is discussed at the LG meeting and general agreement exists, members will be asked to vote by email following the meeting. All LG members will be sent an email to the leadership group list asking for their vote and they will respond to the group. LG members can indicate their preference using +1, 0 (no opinion) or -1. All voting will have timelines. Proposals need a majority of members voting +1.
The Leadership and Steering Group chair
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The same person serves as chair of both groups. The LG names the chair and LG members may nominate themselves. The chair has a one-year term. There are no term limits.