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  • Processes tailored to the entity types
  • Many additional data providers
  • Support for structured metadata
  • Configurable layout for entities in tabs and boxes
  • ORCID v3 complete integration
  • Management of personal profiles
  • Granular permissions at metadata level
  • Enhanced statistics visualization, reports, export capabilities including CVs in PDF, citation lists according to the CSL and much more

Please check the release notes of each DSpace-CRIS version and the technical documentation for more details

Next releases

2021.02.00 in Autumn: it will be focus on tool to simplify migration from previous DSpace-CRIS versions (5.x, 6.x), UX enhancements

2021.03.00 by the end of year: additional features such as publication claims, administrative merge tool, viewer framework and more

2021

DSpace-CRIS 7 2021.01.00 June, 2nd

This version fully support the supports all key use cases for a modern repository and RIMS / CRIS system. It is target to designed for new users as migration from previous version versions still require requires custom data extraction and transformation.

With DSpace-CRIS 7, 4Science is delighted to announce a number of key enhancements which improve the flexibility, integration, data quality and accuracy of DSpace-CRIS: 

  • Full ORCID v3 integration (push/pull information)
  • Integration with dozen external data sources, including commercial ones, to retrieve bibliographic and bibliometric data
  • Support for decentralised management, self-service researcher profile management and approval workflows
  • Aligned to the latest OpenAIRE Guidelines for Literature Repositories, Data Archives and CRIS Managers
  • Data quality tools ensure that your information is always complete and accurate

These enhancements with DSpace-CRIS 7 build on the new DSpace 7 architecture, featuring a new Angular UI and a fully-featured REST API. 

Architecture
  • Aligned with DSpace 7
  • full REST API with a documented contract
  • modern Angular SPA UI
Authentication
  • DSpace-CRIS can be integrated with several Identity Provider ranging from Shibboleth, LDAP, OpenID Connect, ORCID to a local username/password (encrypted) database
Data collection
  • Submission process for all the entities in the OpenAIRE CRIS information space (Publications, Patents, Products, People, OrgUnits, Projects, Fundings, Equipments, Journals)
  • Import from external sources available for most entity types: Fundings from OpenAIRE, Patents from the European Patent Office, OrgUnits from Sherpa/RoMEO (publisher), People from ORCID, Publications from ORCID, PubMed, CrossRef, Scopus, Web of Science, OpenAIRE, arXiv, NASA/ADS, CiNii, Scielo, VuFind, PubMed Europe), Journals from Sherpa/RoMEO
  • Automatic enrichment of manual submission looking up to the external providers by identifiers
  • Bulk operations (creation, update, delete) via xls on all the entities with easy cross-linking (any identifier can be used to link any kind of entities, i.e. publications to a person via an ORCID, staffno, etc) and future reference (link to an entity that is not yet in the system via an identifier that will be resolved later). Bulk operations are validated against your data model, submission configuration and security (mandatory and available fields, relations, etc.)
  • Publication Metadata extraction from Scholarly PDF via machine vision (based on the Grobid project)
  • Receive automatic alert from compatible providers (OpenAIRE, ORCID) about missing publications or wrong/incomplete data on existing records
  • Automatically import new publications for your researcher from Scopus and Web of Science
  • Grab bibliometrics data for your publications and authors from Scopus and Web of Science
  • Manage complex structured data as nested metadata and ternary relations
Data presentation
  • define sections and entry points to explore your repository composing configurable widget such as sorted list of objects (Most viewed, Most cited, Recent additions, etc.), infographics for key indicators (number of publications, researchers, etc.), search facets, browse indexes, advanced search form and branding messages
  • easily organise your data without code change in tabs and boxes
  • include references to linked entities in any entity page (i.e. the list of publications of a researcher, the list of funding received by a project, etc.)
  • present search results and linked entities in a graphical way with pie, line, bar charts
  • export your researchers information in professional looking PDF/RDF CV
  • export details about your other entities (Funding, Projects, Organisations, etc.) in PDF/RDF fact sheets
  • export publications data in citation formats (APA, Chicago, MLA, etc.) via CSL
  • show the bibliometrics collected for your publications and authors
  • include alternative metrics information for your publication from AltMetric and/or Dimension
  • ORCID and authenticated ORCID are properly displayed in researcher profiles and linked records (publications, projects, etc.)
  • granular visibility at metadata level based on contextual rules (financial data of a funding visible only to the investigators involved in the project, personal contact data only to HR people, etc.)
  • rich and extensible usage reports are available for all the entities including direct data (visualization and download) and aggregated data about the linked objects (visualization of researcher's publications, etc.). Data can be visualized in tabular and graphical form with maps and exportable charts (pie, line, bar). Reports can be produced for a specific time frame or since the system setup
Profile management
  • Researchers can manage directly selected information in their profiles and linked records
  • List of linked objects in the profile can be amended, hiding unwanted objects (old research) and forcing a preferred visualization order (selected publications, projects, etc.)
  • ORCID Synchronisation: the researcher can connect/disconect her local profile with ORCID to received suggestion about missing publication and push update to the ORCID registry
  • ORCID preferences: it is possible to configure which details are synchronised (biographic information, affiliation, qualification, education, publications, funding) setting a manual or automatic (over the night) push
Data quality & accuracy
  • Identify potential duplicate during the submission and approval workflow
  • get flags for unrelated entities or uncertain matches (i.e. not identified authors in a publication, investigator in a project, etc.). Option to automatically create new records for specific entity types or manual curate the authorities
  • configurable lookup authorities both internals than externals, such as the personal staff, the ORCID registries, the recorded fundings, the OpenAIRE project database and more
  • default to international approved data model (CERIF / OpenAIRE) and controlled vocabularies (COAR)
  • retains identifier for external entities for future use and automatic match (i.e. ORCID of external authors)
  • enforced validation in bulk operation to guarantee that the record structure always match your definition (i.e. the proper metadata are used according to the entity definition)
  • Receive automatic alert from compatible providers (OpenAIRE, ORCID) about missing publications or wrong/incomplete data on existing records
  • Automatically ingest publications for your researchers from Scopus and Web of Science
  • Configurable workflows by collection and entity types to involve librarians, research officer, legal, ethical and financial department in data input and verification
  • Correction workflow to be used by less privileged user to request correction on existing record that need to be moderated
  • Easily to monitor and organise tasks queue for approvals, changes in correction requests are highlighted 
Data security
  • enforced granular security at the metadata level across the whole platform: REST API, export and import tool, visualization
  • support for partial editing so that researcher can edit some (configurable) information in their profile and their related records without touching master data coming from external systems or under the Institution responsibility
  • easily access to an audit log of all the operations performed on a record 
  • REST API are protected using JWT, SSL, CSRF Token
Interoperability
  • Connectors to retrieve records (Publication, Person, Funding, OrgUnit, Journal) from 17 external data sources
  • Connectors to retrieve bibliometrics data for your publications and authors from Scopus and Web of Science
  • Full integration (push/pull) with ORCID via v3 API and support for WebHook (Premium API)
  • Aligned to the latest OpenAIRE Guidelines for Literature Repositories (v4, v3), Data Archives (v4 unreleased) and CRIS Managers (v1.1.1)
  • Full REST API
  • export options in XML, CERIF XML, XLS for all the entities

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