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Submission of new DSpace items - Author lookup

The submissions forms have not changed much. The only thing you can notice is an extra button next to the input fields for the author names. Next to the Add button, which is common for all repeatable fields, there is the Lookup & Add button.

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It's by clicking on that button that the Look-up User Interface appears. If an author name was filled in but not added yet, the Lookup User Interface will immediately perform a search for that name. Otherwise the search field remains empty and a list of known authors is displayed. The list of authors is updated as you type in the search box.

Authors that already appear somewhere in the repository are differenciated from the authors that have been retrieved from ORCID.

The authors retrieved from ORCID have their name italicized and they're listed after the authors that are found in the repository.

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Click on one of these names to see more information about them. The message "There's no one selected" will vanish, making room for the author's information. The available information can vary: Authors imported from ORCID have an orcid where the others do not. Authors that have been added without look-up only show their last name and first name.

To add an author from the Look-up User Interface, you select the author in the list and then you click on the "Add This Person" button.

To add an author without look-up, you don't go through the Look-up User Interface. Instead you simply use the "Add" button in the submissions forms.

Admin Edit Item

In the edit metadata page, under the values for the dc.contributor.author fields, an extra line shows the author ID together with a lock icon and a Lookup button. The author ID cannot be changed manually. However the Lookup button will help you change the author name and ID at the same time.

Clicking the Lookup button brings back the Lookup User Interface. This works just the same way as in the submission forms.

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Editing existing items using Batch CSV Editing

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