Page History
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# | Time | Item | Information | Who | ||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | 5 min | Welcome |
| Kristi Park | ||||||||||||||||||||
| 2 | 25 min | DSpace 7.x Development Report | Update on the current status of DSpace 7 development and the forthcoming beta versions.
| Tim Donohue | ||||||||||||||||||||
| 3 | 5 min |
| Maureen Walsh | |||||||||||||||||||||
| 4 | 5 min | Working and Interest Group Reports | Brief updates/Q&A from Working and Interest Group representatives.
| Kristi Park (chair, Governance Working Group) Scott Hanrath (chair, Product Visioning Working Group) Jenn Bielewski (chair, Marketing Interest Group) | ||||||||||||||||||||
| 5 | 10 min | Financial and Fundraising Report | Report shared in Google Group reflects info as of May 31, 2021. Full-year financials available later in July.
End-of-year appeal sent to US, Canadian and select non-NA members.
SCOSS Update | Kristi Park, Michele Mennielli | ||||||||||||||||||||
| 6 | 10 min | Promotion of DSpace 7.0 | Presentation of Marketing Interest Group ideas for promotion of DSpace 7 | Jenn Bielewski | ||||||||||||||||||||
| 7 | 40 min | Discussion: DSpace 7 Promotion | Leaders will break into 4 randomly assigned groups to further discuss promotion of DSpace 7. Each group will be tasked with brainstorming ideas; identifying resources and challenges for activities; and identifying how they can contribute. We will take 25 minutes for breakout discussions and then return for 15 minutes to report out and discuss with the whole group. Guide for breakout discussions:
| Kristi, Jenn, all | ||||||||||||||||||||
| 8 | 10 min | Elections and Governance Roles | Looking ahead to the next (final) meeting of the governance year and preparing for next year.
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| 9 | 5 min | Any other business, as time allows |
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Notes:
1 Welcome
Kristi opened the meeting.
2 DSpace 7.x Development Report
Tim gave an update on the release of DSpace 7.0 and the next steps after it.
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Kristi thanked Jere, Beate and Agustina for their help in creating the prioritization.
3 DSpace Community Advisory Team report
Maureen provided an overview of recent DCAT activities.
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In addition, DCAT has been working on DSpace 7 documentation. Among others, DSquare Technologies has done a lot of work with DSpace documentation. It was agreed that the DSpace 7 documentation should be in the public wiki (as in the past) so that the developers can easily update it.
4 Working and Interest Group Reports
Kristi reported that the governance working group hasn´t had meetings, but their recommendations on a new governance year ending at the end of October will be implemented. This means that the 2020-2021 Leardership group will have one more meeting by October.
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Jenn informed that the marketing working group has been meeting twice a month. One meeting is devoted to general DSpace issues and the other one on DSpace 7. The group is also discussing updates to the website and social media. There are plans to launch of a new DSpace Digest in mid-August, and the group is also working on annual DSpace report.
5 Financial and Fundraising Report
Kristi presented the DSpace financial report, which had been sent to the Leadership members beforehand. The current report is until the end of May, so it´s still missing the last month of the budget year. According to the report there were USD 22.000 left in net assets, which means that the project was in a pretty good shape. DSpace was ahead in on membership income, but behind in fund-raising. Not all of the development for 7.0 had been invoiced yet. The net assets will be used to pay for development first before using line of credit.
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Kristi informed that LYRASIS has been working with SCOSS and new information about this should be publicly available day now.
6 Promotion of DSpace 7.0
Jenn gave an overview of the planned promotional efforts for DSpace 7 and DSpace in general. Once 7.0 is out, there will be a press release which will be sent to the Google groups and social media. The web site will also be updated to include DSpace 7 information and links to other resources including videos.
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There was also discussion on the number of early adopters of DSpace and whether we already know about their plans. It was noted that if there are only a very small number of early adopters, it may not be realistic to build a promotional campaign around them. It was argued that small repositories would be more likely to upgrade early as they don’t necessarily have resources to as much customization as some of the big organizations have done. There may also be new users that don’t need any of the missing features from past versions. Susanna reported that as a service provider 4Science has already been discussing the adoption DSpace 7 with their clients: at the moment all of them would like to wait and see until the release of DSpace 7.0 to see how it works for them.
7 Discussion: DSpace 7 Promotion
The discussion on DSpace marketing efforts was continued in three breakout groups (see the notes for each of the groups: #1, #2, #3). There was a wrap-up with further discussion after the breakout groups. Some of the points that came up were:
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It was agreed that the marketing group should be able to develop these ideas further and come up with a more concrete plan on how to move forward with promotional efforts.
8 Elections and Governance Roles
The calendar invite for the last meeting of this group will be sent out soon. The elections of the new Leadership group will take place by October and the new governance year starts in November. Kristi mentioned that she will be stepping down from the Leadership chair position and Maureen will be stepping down from the DCAT chair role.
9 Any other business, as time allows
Kristi ended the meeting by noting that the DSpace-COAR MoU will be discussed in the next Leadership meeting.
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