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In 2020, IMLS funded a second phase of It Takes a Village work, ITAV In Practice, which will create and pilot an adaptable set of tools for practical use in planning and managing sustainability for open source software (OSS) initiatives serving cultural and scientific heritage organizations. The project will strengthen the ability of libraries, archives, and museums to sustain community supported OSS programs, which are critical to managing and growing local and national digital infrastructures.
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The workshops will be held in November 2020 (Governance), February 2021 (Technology), May 2021 (Resources), and August 2021 (Community Engagement).
Toolkit Toolbox development: Following the workshops, program staff will work to adapt, build, or improve tools identified during the meeting. This process is expected to take 2-3 months through an iterative process of research, writing, design, review, and editing. In addition to creating specific tools and connecting to existing, useful resources, program staff will design the contextual framework for each facet (e.g., definitions, phase descriptions, etc.) and content to guide users in their interaction with the tools.
Beta testing: When the draft version of the facet toolkit toolbox is ready, two or more OSS programs will review, test, and provide feedback to program staff. "Official" best testers submitted an expression of interest to program staff and will submit feedback via a survey instrument and a 1:1 phone call with program staff. Other interested programs are welcome to test the draft toolkit materials and submit feedback via the survey instrument.
Pilot testing: Once the beta version of all four facets of ITAV in Practice is complete, two additional OSS programs will pilot the entire set of tools in consultation with program staff. Results of the pilot testing and other community feedback will be incorporated into the final toolkit design.
Release and evaluation: The final version of the toolkit toolbox will be released in August 2022. Program staff will introduce the toolkit toolbox to the community through a series of webinars and conference presentations. A final evaluation will take place from November 2022 through January 2023.
ITAV in Practice Outputs
ToolkitToolbox: The core output of ITAV in Practice is an adaptable set of tools (e.g. templates, checklists, exercises, discussion guides) for practical use in planning and managing sustainability for open source software (OSS) initiatives serving cultural and scientific heritage organizations. The toolkit toolbox will be freely available via the It Takes a Village wiki.
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