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Advanced Tables - Table Plus


TimeTopicLead
9:00-9:15Welcome, agenda review
9:15-10:15

Discussion. 'Ah Ha!' moments after reading. Any surprises?


David
10:15-10:30Break
10:30 - 11:45

Survey distribution timeline (one month behind sched) and strategy

Idea to deliver a webinar as project update and to kick off survey distribution.

Draft survey preamble: https://docs.google.com/document/d/1vsg4NGJ5aDfwQfp63JG4jCgXtyAb37xnfq6K4_BUs5k/edit

Distribution to lists: Samvera-Tech, Samvera-Community, Digital-Curation, Code4Lib, DLF, PASIG, Fedora-Community, Islandora-Community, Islandora-Dev.

Personal solicitations for survey from advisory group members. Pick 5 ppl to sned message to. List here: https://docs.google.com/spreadsheets/d/1cKerrKyryvyoM9SU6Uhdw7ROpreJgwlvSzMm9TQ7GTU/edit?usp=sharing

Timeline for keeping survey open: Two weeks? With reminders during period. Schedule and draft text and assignments.

Erin
11:45 - 1:00Lunch
1:00 - 2:30

Planning next steps:

Secondary consultation with Samvera, Islandora and Fedora Communities after survey results come back. Advisory board members will receive a summary of anonymized survey results. We will speak to each advisory board member if there are gaps in the data set (e.g. things we thought we would see that we didn't) and surprises in the data set. Feedback will be documented and included in the final report.

Action- provide timeline for setting up individual meetings with Advisory Board members

Action - Determine timeline for next series of virtual meetings in May/June. Get it on our calendars.

Erin
2:30 - 3:00

Final Report / Report out at OR in June 2019

Discussion:

  • What needs to be in there for it to be useful? For you, what would mean success or failure?
  • How can we use our findings to pursue an IMLS project grant in Aug/September?
    • What about UI/UX migrations. Important to collection managers
  • Who will be at OR in Germany? Want to participate in presentation?
  • Any other events where we can propose presentations delivered by advisory board members?
    • DLF call for proposals due end of April. Scott, Este, David all going.


David


Notes

Agenda review

Erin shared that a practicum student is starting on Monday and will be helping with the grant. Erin will send out a message introducing her.

Overview of documents

Broad overview of documents, AHA moments

David - Reached out to a number of institutions and did a brief survey of front-end data model perspective. What is the same, what is different, how difficult to do a migration based on the front-end framework. Islandora is probably the easiest - homogenous, core structure with solution packs, Islandora already has a migration framework. Some issues, some things to be rewritten, but Islandora will likely have the least trouble. Content will be okay, but custom front end will need to be required. Florida State University, National Library of Medicine, University of Wisconsin-Madison, UNC Chapel Hill, Michigan State University, Stanford University, Williams College, Amherst College

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David - don't have to convert all XML to RDF. It is not a requirement. 

Migration tools

David - there are three that exist - migration-utils, FedoraMigrate, Migrate_7x_claw (based on The Drupal Migrate framework). Can we leverage what is there/update? 

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Andrew - migrationutils reads Fedora 3 via API or what is on disk, and writes into Fedora via the API. Increasingly thinking of going from file system to file system. From tools he agrees, but there might be a higher level recommendation to write from disk to disk rather than API, which could be a new tool.

API documentation 

David - summarizes API. Utility of API is already well known. You can migrate through the API but it is slow. REST, one object at a time.  Have heard that the API ingest into 4 is so slow it is not useful for mass migration. Could take 6 months to move data. NLM projected at least six months. 

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Erin - a program institutions could apply for - very interesting idea beyond picking a few institutions to start with.

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OCFL

David - helps with speed issues with migration and batch ingest.

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Erin - expanding on the risks to the content in terms of the deprecated applications.

Survey

Tim:  additional question: what most do you need help with?  (UX, content migration, metadata, etc.)

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Scott:  helpful to get responses, even if we can't help with everything

Survey Timing and distribution

Erin:  release in a week, keep open 2/3 weeks;  send two reminders;  first solicit personal contacts, then to open lists

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Este:  stress that we want more than one person at a given institution

Survey preamble

Should take 10 minutes

Andrew:  and specify number of questions

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(update preamble to same subject/title)

Survey distribution

Erin:  send out by Wednesday?

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