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MM: Recommendation: follow ISAD(G) for consistent reference. Below needs to be revised to reflect ISAD(G) elements.
Proposed list of metadata fields to drive the discovery and delivery of Hypatia collections. The following is a list of descriptive, technical and administrative metadata that may accompany a collection in Hypatia. Not all collections will necessarily have metadata for all of these metadata fields.
Field Name | ISAD(G) area element | Description | Facet as refinement in UI? | Searchable? | Displayed? | Sortable? | Metadata Source for Tracer Bullet * | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Repository | Name of the archival unit responsible for the collection. | Yes | Yes | Yes |
| Yes | EAD <repository/> | ||||||||
Collection Call Number |
| Maybe | Yes | Yes |
| Yes | EAD <unitid/> | ||||||||
Collection Title |
| No | Yes | Yes | Yes | EAD <unittitle/> | |||||||||
Dates |
| Maybe (low priority) | Maybe | Yes | Maybe | EAD <unitdate/> | |||||||||
Creator name(s) |
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| Creator |
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| Yes | Yes | Yes |
| Yes | EAD <origination/> | |||
Accession |
| List of accessions that are a part of this collection | No | No | Maybe | No | ? | ||||||||
Abstract |
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| No | Maybe | Yes | No |
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| EAD <abstract/> | ||||
Extent | Size of the collection: corresponding storage media, number of files, disk size | No | No | Yes | No | EAD <extent/> | |||||||||
Physical characteristics/technical requirements | Size of the collection: corresponding storage media, number of files, disk size | No | Maybe | Yes | No | EAD <phystech/> | |||||||||
Languages/scripts of material | Languages |
| languages represented in the collection | Yes | Yes | Yes |
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| Access Restrictions | No | EAD <langmaterial/> | ||||
Conditions governing access | To provide information on the legal status or other regulations that restrict or affect access to the unit of description. |
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| Yes (need controlled vocabulary) | Yes | Yes | Maybe | ||||||||
Conditions governing use/reproduction |
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| Use Restrictions |
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| Yes (need controlled vocabulary) | Yes | Yes | Maybe | EAD <userestrict/> | |||||
Indexing terms |
| names and subjects | Yes | Yes | Yes | No | |||||||||
Scope and Content |
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Extent | Size of the collection: corresponding storage media, number of files, disk size | No |
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Indexing terms |
| names and subjects | Yes |
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Scope and Content |
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| No |
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No | Yes | Yes | No | EAD <scopecontent/> | |||||||||||
Administrative/Biographical History | Background on collection or creator | No | Yes | Yes | No | EAD <bioghist/> | |||||||||
Custodial History | Information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. | No | Yes | Yes | No | EAD <custodhist/> | |||||||||
Immediate source of acquisition | Information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. | No | Yes | Yes | No | EAD <acqinfo/> | |||||||||
Appraisal, destruction and scheduling |
| No | Maybe | Yes | No | EAD <appraisal/> | |||||||||
Accruals |
| No | Maybe | Yes | No | EAD <accruals/> | |||||||||
System of arrangement | To provide information on the internal structure, the order and/or the system of classification of the unit of description. | No | No | Yes | No | EAD <arrangement/> | Biography |
| Background on collection or donor | No |
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Access Notes |
| Notes on how to get access to the collection (eg.series 8 is available on in the reading room) | No | Maybe | Yes | No | ? | ||||||||
Existence and location of originals | To indicate the existence, location, availability and/or destruction of originals where the unit of description consists of copies. | No | No | Yes | No | EAD <originalsloc/> | |||||||||
Existence and location of copies | To indicate the existence, location, and availability of copies. | No | No | Yes | No | EAD <altformavail/> | |||||||||
Related units of description |
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| No | No | Yes | No | |||||||
Publication note | To identify any publications that are about or are based on the use, study, or analysis of the unit of description. | No | No | Yes | No | EAD ? |
| Anchor | ||||
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Extra Elements to display (informed by SALT)
Institution | Branding? | Other image? |
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Preliminary Mockup for Hypatia Home Page
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Preliminary Mockup for Hypatia Collection Home Page
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