Draft list of metadata fields to drive the discovery and delivery of
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collection-level objects
MM: Recommendation: follow ISAD(G) for consistent reference.
Proposed list of metadata fields to drive the discovery and delivery of Hypatia collections. The following is a list of descriptive, technical and administrative metadata that may accompany a collection in Hypatia. Not all collections will necessarily have metadata for all of these metadata fields.
Field Name | ISAD(G) element | Description | Facet as refinement in UI? | Searchable? | Displayed? | Sortable? | Metadata Source for Tracer Bullet * |
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Repository | Name of the archival unit responsible for the collection. | Yes | Yes | Yes | Yes | EAD <repository/> | |
Collection Call Number |
| Maybe | Yes | Yes | Yes | EAD <unitid/> | |
Collection Title |
| No | Yes | Yes | Yes | EAD <unittitle/> | |
Dates |
| Maybe (low priority) | Maybe | Yes | Maybe | EAD <unitdate/> | |
Creator name(s) |
| Yes | Yes | Yes | Yes | EAD <origination/> | |
Accession |
| List of accessions that are a part of this collection | |||||
Rights and Permissions |
| ||||||
No | No | Maybe | No | ? | |||
Abstract |
|
| No | Maybe | Yes | No | EAD <abstract/> |
Extent | 3.1.5 Extent | Size of the collection: corresponding storage media, number of files, disk size | |||||
Subjects | Authorized subjects for the collection | ||||||
Names | Authorized names for the collection | ||||||
Scope and Content |
| ||||||
Biography | Background on collection or donor | ||||||
No | No | Yes | No | EAD <extent/> | |||
Physical characteristics/technical requirements | Size of the collection: corresponding storage media, number of files, disk size | No | Maybe | Yes | No | EAD <phystech/> | |
Languages/scripts of material | languages represented in the collection | Yes | Yes | Yes | No | EAD <langmaterial/> | |
Conditions governing access | To provide information on the legal status or other regulations that restrict or affect access to the unit of description. | Yes (need controlled vocabulary) | Yes | Yes | Maybe | ||
Conditions governing use/reproduction |
| Yes (need controlled vocabulary) | Yes | Yes | Maybe | EAD <userestrict/> | |
Indexing terms |
| names and subjects | Yes | Yes | Yes | No | |
Scope and Content |
| No | Yes | Yes | No | EAD <scopecontent/> | |
Administrative/Biographical History | Background on collection or creator | No | Yes | Yes | No | EAD <bioghist/> | |
Custodial History | Information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. | No | Yes | Yes | No | EAD <custodhist/> | |
Immediate source of acquisition | Information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. | No | Yes | Yes | No | EAD <acqinfo/> | |
Appraisal, destruction and scheduling |
| No | Maybe | Yes | No | EAD <appraisal/> | |
Accruals |
| No | Maybe | Yes | No | EAD <accruals/> | |
System of arrangement | To provide information on the internal structure, the order and/or the system of classification of the unit of description. | No | No | Yes | No | EAD <arrangement/> | |
Access Notes | Access Notes | Notes on how to get access to the collection (eg.series 8 is available on in the reading room) | No | Maybe | Yes | No | ? |
Existence and location of originals | To indicate the existence, location, availability and/or destruction of originals where the unit of description consists of copies. | No | No | Yes | No | EAD <originalsloc/> | |
Existence and location of copies | To indicate the existence, location, and availability of copies. | No | No | Yes | No | EAD <altformavail/> | |
Related units of description |
| No | No | Yes | No | ||
Publication note | To identify any publications that are about or are based on the use, study, or analysis of the unit of description. | No | No | Yes | No | EAD ? |
Anchor | ||||
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Extra Elements to display (informed by SALT)
Institution | Branding? | Other image? |
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Preliminary Mockup for Hypatia Home Page
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Preliminary Mockup for Hypatia Collection Home Page
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