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• Under the "Administrative" menu, there are tools to add individual EPeople & Groups (which can then be used in Community or Collection "Roles").
• How-To: Add a New EPerson (as an Administrator)
  
  • Click on "People" -> "Click here to add a new E-Person."
    
    • Email (Both the user's email address and also their username)
    • Name (First & Last)
    • Telephone (optional, only available to Administrators)
    • (Other fields not necessary to fill out)
  • Find the newly created user & Click on it
    
    • Press the "Reset Password" button.  An email will now be sent to the user's email address, which lets them setup a password in DSpace. 
• How-To: Register a New Account
  
  • Logout of system
  • Click on "Login" link
  • There's a link to "Register" as a new user.  This lets anyone setup an account with your DSpace.  However, new accounts will not have any special permissions until you give their account special permissions. (So, even if a user sets up an account, they won't be able to do anything in your system until you allow them to.)
  • NOTE: If you are using LDAP or Shibboleth with DSpace, new user accounts will be automatically created the first time a user logs into DSpace via LDAP/Shibboleth.  So, once they login, a DSpace E-Person will be automatically created which is associated with their LDAP/Shibboleth account.
• How-To: Add a New Group (as an Administrator)
  
  • INFO: Groups can be used to manage permissions across several individuals. You can choose to create as many (or as few) groups as you wish to help you manage DSpace permissions.
    
    • Synchronizing Groups with Shibboleth or LDAP: If you are using Shibboleth or LDAP, you can ask DuraSpace LYRASIS to setup a mapping between Shibboleth Groups (i.e. IdP Roles) or LDAP Groups (i.e. LDAP Organization Units or "OU") and internal DSpace Groups.  This provides an automated way to "sync" group membership between an external system (LDAP or Shibboleth) and DSpace's internal Groups. DSpace does NOT do this mapping automatically. It needs to be configured (by DuraSpaceLYRASIS) for specific Groups.
  • Login as an Administrator
  • Click on "Groups" -> "Click here to add a new Group."
    
    • Name (Each group needs to have a name. Names can include spaces, so name it something that describes the group. E.g. "Mathematics Department" or "Staff" or similar
    • Add members to the group. Groups can contain individual EPeople or other Groups.
  • Click Save.
  • HINT: You'll notice in the Group listing a lot of groups named "COLLECTION_" or "COMMUNITY_".  These groups are internal groups that DSpace creates for different Collection or Community Roles.  They are essentially "special" groups which are directly associated with a particular role in a particular Colllection Collection or Community.  (These special groups are also accessible when editing roles on Communities & Collections – see above).
• Once you have created user accounts (E-People) and Groups, you can use those to assign permissions within specific DSpace Communities or Collections (see the "Assign Roles" tab when editing a Community/Collection).
  • In addition, by adding EPeople or Groups to the DSpace "Administrator" group you can give users Site-wide Administrator permissions (add/edit/delete anything in the system).

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