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The DSpace Submission process consists of a series of "steps", where each "step" corresponds to one or more UI pages. By default, the DSpace Submission process includes the following steps, in this order:

1. "Select Collection" step: If not already selected, the user must select a collection to deposit the Item into.
2. "Describe" step:  This is where the user may enter descriptive metadata about the Item. This step may consist of one or more pages of metadata entry. By default, there are two pages of metadata-entry. For information on modifying the metadata entry pages, please see Custom Metadata-entry Pages for Submission section below.
3. "Upload" step: This is where the user may upload one or more files to associate with the Item.
4. "Review" step: This is where the user may review all previous information entered, and correct anything as needed.
5. "License" step: This is where the user must agree to the repository distribution license in order to complete the deposit.
6. "Complete" step: The deposit is now completed. The Item will either become immediately available or undergo a workflow approval process (depending on the Collection policies).  For more information on the workflow approval process see: Configurable Workflow.

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• "Access" step: This step allows users to (optionally) modify access rights or set an embargo during the deposit of an Item. For more information on this step, and Embargo options in general, please see the Embargo documentation.
• "CC License" step: This step allows users to (optionally) assign a Creative Commons license to a particular Item. Please see the Configuring Creative Commons License section of the Configuration documentation for more details.
• "Initial Questions" step: This step asks users a simple set of "initial questions" which help to determine which metadata fields are displayed in the "Describe" step (see above).  These initial questions include:
  • Multiple Titles: The item has more than one title, e.g. a translated title  (If selected, then users will be asked for an alternative title in the Describe step)
    

  • Published Before: The item has been published or publicly distributed before (If selected, then users will be asked for a publication date and publisher in the Describe step).
    

    Warning
    title Initial Questions will auto-assign a publication date when "Published Before" is unselected
    Please note, if you enable Initial Questions, and your users do NOT select "Published Before" option, then DSpace will auto-assign a publication date (dc.date.issued) to that particular Item. It may be entirely accurate for some types of content (e.g. for gray literature or even theses/dissertations) to auto-assign this publication date.  As such, you may wish to still enable "Initial Questions" if your repository is mainly for previously unpublished content. You may also choose to only enable it for specific Collections – see Assigning a custom Submission Process to a Collection section below. However, if the Item actually was published in some other location, this will result in an incorrect publication date being reported by DSpace.  This tendency for an incorrect publication date has been reported by Google Scholar to DSpace developers (see: DS-1481), which is why the "Initial Questions" are now disabled by default.

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Understanding the Submission Configuration File

The [dspace]/config/item-submission.xml contains the submission configurations for both the DSpace JSP user interface (JSPUI) or the DSpace XML user interface (XMLUI or Manakin). This configuration file contains detailed documentation within the file itself, which should help you better understand how to best utilize it.

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Because this file is in XML format, you should be familiar with XML before editing this file. By default, this file contains the "traditional" Item Submission Process for DSpace, which consists of the following Steps (in this order):

Select Collection -> Initial Questions -> Describe -> Upload -> Verify -> License -> Complete

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