The versioning of single items implemented in DSpace-CRIS has been extended in SynSICRIS to a versioning of entire projects with all items contained therein. These versions are “unchangeable” and can made available for reading for the funder. These functions allow the following workflow:
In the proposal phase, all objectives, work and impacts are initially planned. This proposal information can then be "frozen" as an unchangeable version and made available for reading to the funding agency.
During the project livetime, the project team continues to work in the active instance and can adapt all information there. At each reporting time, a new version is created and made available to the funding agency. This gives them read access to the project information and they can use the various functions of the monitoring tool, such as filters, search functions, visualisations and switching between overviews and details, for their work.
Versioning reduces the documentation effort and makes it possible to compare different versions. When versions are compared, removed and new items are colour marked in all cards in the pin-boards. Additonally each item can be compared on the basis of the individual metadata. In addition, the project team can manually flag entries to highlight important changes compared to the proposal.
