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Instructions for Enabling Configurable Reviewer Workflow in XMLUI

The submission aspect has been split up into muliple aspects: one submission aspect for the submission process, one workflow aspect containing the code for the original workflow and one xmlworkflow aspect containing the code for the new XML configurable workflow framework. In order to enable one of the two aspects, either the workflow or xmlworkflow aspect should be enabled in the {{\[dspace-install-dir\]/config/xmlui.xconf}} configuration file. This means that the xmlui.xconf configuration for the original workflow is the following:

<aspect name="Submission and Workflow" path="resource://aspects/Submission/" />
<aspect name="Original Workflow" path="resource://aspects/Workflow/" />

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Besides that, a workflow configuration file has been created that specifies the workflow that will be used in the back-end of the DSpace code. It is important that the option selected in this configuration file matches the aspect that was enabled. The workflow configuration file is available in {{\[dspace-install-dir\]/config/modules/workflow.cfg}}. This configuration file has been added because it is important that a CLI import process uses the correct workflow and this should not depend on the UI configuration. The workflow.cfg configration file contains the following property:

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SQL based migration can be used when the out of the box original workflowframework is used by your DSpace installation. This means that your DSpace installation uses the workflow steps and roles that are available out of the box. The migration script will migrate the policies, roles, tasks and workflowitems from the original workflow to the new workflowframework. The following SQL scripts are available depending on the database that is used by the DSpace installation:

• Wiki Markup
  {{\[dspace-install-dir\]}}/etc/oracle/xmlworkflow/workflow_migration.sql

• Wiki Markup
  {{\[dspace-install-dir\]}}/etc/postgres/xmlworkflow/workflow_migration.sql

Java based migration

In case your DSpace installation uses a customized version of the workflow, the migration script might not work properly and a different approach is recommended. Therefore, an additional Java based script has been created that restarts the workflow for all the workflowitems that exist in the original workflow framework. The script will take all the existing workflowitems and place them in the first step of the XML configurable workflow framework thereby taking into account the XML configuration that exists at that time for the collection to which the item has been submitted. This script can also be used to restart the workflow for workflowitems in the original workflow but not to restart the workflow for items in the XML configurable workflow.

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