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- Committee chairs may schedule and convene synchronous meetings at their discretion, based on the business needs of the committee.
- Committee chairs may utilize various communication mechanisms for internal committee business at their discretion.
- Working documents of the committee should be stored on Google Drive, within the PoCo folder hierarchy.
- Editing permissions for each document may be restricted to current committee members as needed.
- When preparing the charge for a new task group that will report to their committee, the Chair should use the Charge Template and Transmittal & Tracking Sheet.
- When an interim or final report of a task group that reports to your committee is ready for PoCo review, submit it to the PoCo Chair.
- Please ensure that recommendations and/or prompt questions are as specific and clear as possible in order to generate useful discussion and feedback. The PoCo Chair can help you with this as needed.
- The PoCo Chair will clone a copy of the report for the purposes of PoCo review. PoCo will add comments which you may be called to resolve if possible.
- You may be asked to present the report at a PoCo meeting and lead discussion there.
Additional guidelines for task group chairs:
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