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- PoCo meets virtually at least once per month, currently on the second Thursday of each month (except November) from 11am-12:30pm Eastern time.
- Occasionally, PoCo convenes additional ad-hoc meetings to discuss topics in depth.
- PoCo members/liaisons will receive a calendar invite with Zoom link for each meeting.
- The annual hybrid PoCo meeting is generally held at the Library of Congress for 1.5 days on the first Thursday and Friday of November.
- The 2023 meeting will be held on November 2-3, concluding at 12pm on November 3.
- Attendance in person is strongly encouraged, though members/liaisons may attend remotely.
- The PCC Secretariat arranges for a block of discounted rooms at a nearby hotel. Attendees may reserve rooms at this hotel or make their own accommodation arrangements.
- PoCo does not meet in conjunction with PCC programming at ALA conferences and at the Operations Committee (OpCo) meeting. PoCo members/liaisons are encouraged but not required to attend (in-person or virtually) PCC synchronous programming.
- Prior to each monthly meeting, the PoCo Chair will share the meeting agenda (on Google Docs). This agenda will include links to reports that will be discussed at the meeting.
- Some reports are shared in the weeks prior to the meeting via the PoCo listserv.
- The agenda for the annual hybrid meeting is longer, but includes the same array of topics as the monthly meetings, though with increased time allotted for discussing strategically important topics in more depth
- Voting will occur either synchronously (within the Zoom session) or asynchronously (managed via email).
- All PoCo voting members are expected to vote on asynchronous motions, and on synchronous motions when they are present at the meeting. A vote of "abstain" is always acceptable.
- The outcome of each vote will be determined by simple majority.
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