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- The PCC Code of Conduct is in effect at all meetings and when using all PoCo communication mechanisms.
- If a PoCo member must miss a PoCo meeting, they are requested to notify the PoCo chair in advance.
- To the extent feasible, all PoCo members (especially those who must miss a meeting) are requested to review these reports linked to the agenda and provide comments using the Google Docs commenting mechanism prior to the meeting at which synchronous discussion will take place.
- Time is limited during synchronous discussions. The best way to ensure that every PoCo member's/liaisons' perspective is taken into account is when they make asynchronous comments prior to the meeting.
- Not all comments must be original. It is acceptable to simply indicate agreement with a previous commenter ("+1"; "Agree with John"). Discussions are most effective when all voices are heard.
- During each synchronous discussion topic, the PoCo Chair will endeavor to ensure that as many members/liaisons as possible have the opportunity to speak.
- When multiple people wish to speak at the same time, priority will be given to people who haven't yet spoken during that discussion topic.
- Each synchronous discussion topic will conclude at the PoCo Chair's discretion. If warranted, the discussion will be followed by a synchronous or asynchronous vote. If necessary, the topic will be "tabled" until a future meeting.
- Each meeting agenda includes a section for news sharing and updates not necessarily requiring discussion. PoCo members/liaisons (especially standing/advisory committee chairs) are invited to add informational items to the agenda as appropriate.
- At any time, PoCo members may request that discussion topics be added to a meeting agenda by contacting the PoCo chair. The Chair will schedule an array of discussion topics at each PoCo meeting based on priority and time-sensitivity.
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