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- PoCo meets at least once per month, currently on the second Thursday of each month from 11am-12:30pm Eastern time.
- Occasionally, PoCo convenes additional ad-hoc meetings to discuss topics in depth.
- PoCo members/liaisons will receive a calendar invite with Zoom link for each meeting.
- Prior to each meeting, the PoCo Chair will share the meeting agenda (on Google Docs). This agenda will include links to reports that will be discussed at the meeting.
- Some reports are shared in the weeks prior to the meeting via the PoCo listserv.
- Voting will occur either synchronously (within the Zoom session) or asynchronously (managed via email)
- All PoCo voting members are expected to vote on asynchronous motions, and on synchronous motions when they are present at the meeting. A vote of "abstain" is always acceptable.
- The outcome of each vote will be determined by simple majority.
Am I a voting member?
- Voting members include
- All duly elected Members-at-Large (including those currently in the Chair cycle)
- Standing Committee chairs
- Permanent members of PoCo (British Library, Library of Congress, Library and Archives Canada and OCLC)
- Each Standing Committee has one vote. If there are co-chairs for a given SC, they may cast only a single vote on a given motion
- Liaisons are non-voting members of PoCo
- Advisory Committee chairs are non-voting guests at PoCo meetings
- Other guests at PoCo meetings (e.g., task group chairs) do not vote
Meeting participation norms:
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- PoCo members are added to the PoCo email listserv (PCCPOL@LISTSERV.LOC.GOV) when their terms begin.
- This email list is used by the PoCo Chair to share meeting agendas, call for votes and lead asynchronous discussions.
- Other list members are welcome to use the list for relevant purposes.
- PoCo members are granted access to the PoCo Google Drive when their terms begin.
- All meeting agendas, committee/task group reports and other working documents are stored on Google Drive.
- PoCo members are granted editor access to the PCC Wiki when their terms begin.
- The Wiki is used for sharing information/documents more broadly outside the PCC administrative structure, for those types of information that are not (yet) appropriate for the PCC website.
- The Wiki is also used for resources that are community-driven and/or highly dynamic in nature (e.g., Land Acknowledgement and Indigenous Metadata Resources).
- All community members have access to the PCC website, where final task group reports, policy documents, and other official resources are published.
Am I a voting member?
- Voting members include
- All duly elected Members-at-Large (including those currently in the Chair cycle)
- Standing Committee chairs
- Permanent members of PoCo (British Library, Library of Congress, Library and Archives Canada and OCLC)
- Each Standing Committee has one vote. If there are co-chairs for a given SC, they may cast only a single vote on a given motion
- Liaisons are non-voting members of PoCo
- Advisory Committee chairs are non-voting guests at PoCo meetings
- Other guests at PoCo meetings (e.g., task group chairs) do not vote