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Field Name | ISAD(G) Element | Description | Searchable? | Facet? | Display? | Sortable? | Allow edit? | Metadata Source |
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| Fields required for Standards-Compliant Archival Description |
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Repository | Name of archival unit responsible for the collection. | Yes | Yes | Yes | Yes |
| collection object | |
collection call number |
| Maybe | Yes | Yes | Yes |
| collection object | |
collection title |
| Yes | No | Yes | Yes |
| collection object | |
accession number |
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| No | No | Maybe? | No |
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Document identifier |
| Yes | No | Yes | Maybe | No | autogenerated | |
archival context |
| Location of the document in an intellectual arrangement (series, subseries, etc.) | No | Yes (with collection title) | Yes | No | Yes (archivist) | FTK / Parent object(s) / EAD |
Level of description | Identifies the level of arrangement of the unit of description | No | Maybe | Yes | No | Yes (archivist) |
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Conditions governing access | To provide information on the legal status or other regulations that restrict or affect access to the unit of description. | Yes (need controlled vocabulary) | Yes | Yes | Maybe | Yes (archivist) | EAD | |
Conditions governing use/reproduction |
| Yes (need controlled vocabulary) | Yes | Yes | Maybe | Yes (archivist) | FTK / EAD | |
Scope and contents |
| Yes | No | Yes | No | Yes |
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Creator |
| Yes | Yes | Yes | No | Yes (archivist) | FTK / parent object | |
subject headings |
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| Yes | Yes | Yes | No | Yes (archivist) | FTK / |
Citation |
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| No | No | Yes | No | Yes (archivist) |
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document title | Title supplied by archivist describing the document | Yes | No | Yes | Yes | Yes (archivist) | EAD? | |
document date | Is this the creation date or last modified date. Do we need both? | Yes | Yes (need both) | Yes | Yes |
| FTK / | |
document size | Indicates the file or document's size on a filesystem | No | No | Yes | No |
| FTK / | |
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| Additional fields required for assets |
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source media |
| Description of the physical carrier for a record (floppy disk, hard disk, etc.) | No | Yes (need controlled vocabulary) | Yes | No |
| FTK / |
operating system and version (if known) | Peter: I think this field is not necessary. Also, I don't know any tools I can get this info. Files can be created by different os and stored in 1 computer. |
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document type |
| Controlled value list. Is this a text document, image, audio, video, forensic image etc. Where is this list coming from? | No | Yes | Yes | No | Yes (archivist) | FTK / |
file or document name |
| Document or file name assigned to an object by an operating system | Yes | No | Yes | No | Maybe | FTK / |
document location |
| Location of the document on a filesystem. This is different from the archival location of a document in a series / subseries. | No | No | Yes | No |
| FTK / |
mime type (original) | The mime type indicates the type of document and may indicate the application that was used to create the document | Maybe | No | Maybe | No |
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mime type (presentation version) |
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| No | Maybe | Maybe | No |
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application software and version (if known) |
| No | No | Yes | No | Yes (archivist) | FTK / | |
thumbnail image |
| image that represents the document type (eg. PDF, text, image etc.) Peter: If the file is an image, it should be the relative thumbnail. | No | No | Yes | No |
| FTK for image thumbnail / |
"Download" this |
| button that allows the archivist or end user to download the document (if permitted) | No | No | Yes | No | No |
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checksum |
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| No | No | Yes | No | No | FTK / |
Take-down request / policy |
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| No | No | Yes | No | Yes (public for request) | Web UI |
Original file |
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| No | No | Yes | No | No |
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Display version of the original file |
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| No | No | Yes | No | No |
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Presentation format history |
| Automated? piece to say that original file X was converted by Person Y using software Z on this date |
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| User-generated content |
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annotations ("stories") |
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| No | No | Yes | No | Yes (creator / invited public / public) | Web UI |
archivist created tag |
| tags that archivists/curators add - become facets (How are these different from access points) |
| yes |
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| Web UI |
creator tag |
| tags by creator - become facets by creator (How are these different from access points) |
| yes |
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| Web UI |
(pre-)approved user tag |
| tags that are added by approved users outside of the repository/library - should show up in facet as similar to an approved editor in Wikipedia (?) |
| yes |
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| Web UI |
user created tag |
| tags created by non-approved users; might go through vetting process by repository/library or be listed as unverfied/unvetted editor (like Wikipedia?) |
| ? |
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| Web UI |
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