Proposed list of metadata fields to drive the discovery and delivery of document level objects
MM Apr 5 2011: Needs more revision/refinement before end of April 21.
The following is a list of descriptive, technical and administrative metadata that may accompany a document in Hypatia. Documents can be either a single file or a grouping of files that are that exist together in either a folder, a zipped archive or a disk image. Not all documents will necessarily have metadata for all of these metadata fields.
Field Name | ISAD(G) Element | Description | Searchable? | Facet? | Display? | Sortable? | Allow edit? | Metadata Source | ||||||||||||||
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Repository | Name of archival unit responsible for the collection. | Yes | Yes | Yes | Yes |
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collection call number |
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| Maybe | Yes | Yes | Yes |
| collection object | ||||||||||||||
collection title |
| Yes | No | Yes | Yes |
| collection object | |||||||||||||||
accession number |
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| No | No | Maybe? | No |
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archival context |
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| archival context | Location of the document in an intellectual arrangement (series, subseries, etc.) | No | Yes (with collection title) | Yes | No | Yes (archivist) | FTK / | |||||||
Conditions governing access | To provide information on the legal status or other regulations that restrict or affect access to the unit of description. | Yes (need controlled vocabulary) | Yes | Yes | Maybe | Yes (archivist) | EAD | |||||||||||||||
Conditions governing use/reproduction |
| permissions / rights statement |
| No | Yes (need controlled vocabulary) | Yes | Yes | Maybe | Yes (archivist) | FTK / EAD | ||||||||||||
Scope and contents |
| Yes | No | Yes | No | Yes |
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Creator |
| Yes | Yes | Yes | No | Yes (archivist) | FTK / parent object | |||||||||||||||
subject headings |
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| Yes | Yes | Yes | No | Yes (archivist) | FTK / | ||||||||||||||
Citation | No | No | Yes | No | Yes (archivist) |
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source media |
| Description of the physical carrier for a record (floppy disk, hard disk, etc.) | No | Yes (need controlled vocabulary) | Yes | No |
| FTK / | ||||||||||||||
document title | Title supplied by archivist describing the document | Yes | No | Yes | Yes | Yes (archivist) | EAD? | |||||||||||||||
document date | Is this the creation date or last modified date. Do we need both? | Yes | Yes (need both) | Yes | Yes |
| FTK / | |||||||||||||||
document type |
| Controlled value list. Is this a text document, image, audio, video, forensic image etc. Where is this list coming from? | No | Yes | Yes | No | Yes (archivist) | FTK / | ||||||||||||||
file or document name |
| Document or file name assigned to an object by an operating system | Yes | No | Yes | No | Maybe | FTK / | ||||||||||||||
document location |
| Location of the document on a filesystem. This is different from the archival location of a document in a series / subseries. | No | No | Yes | No |
| FTK / | ||||||||||||||
mime type |
| The mime type indicates the type of document and may indicate the application that was used to create the document | Maybe | No | Maybe | No |
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document size | Indicates the file or document's size on a filesystem | No | No | Yes | No |
| FTK / | |||||||||||||||
operating system and version (if known) |
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application software and version (if known) |
| No | No | Yes | No | Yes (archivist) | FTK / | |||||||||||||||
thumbnail image |
| image that represents the document type (eg. PDF, text, image etc.) Peter: If the file is an image, it should be the relative thumbnail. | No | No | Yes | No |
| FTK for image thumbnail / | ||||||||||||||
annotations ("stories") |
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| No | No | Yes | No | Yes (creator / invited public / public) | Web UI | ||||||||||||||
archivist created tag |
| tags that archivists/curators add - become facets (How are these different from access points) |
| yes |
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| Web UI | ||||||||||||||
creator tag |
| tags by creator - become facets by creator (How are these different from access points) |
| yes |
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| Web UI | ||||||||||||||
(pre-)approved user tag |
| tags that are added by approved users outside of the repository/library - should show up in facet as similar to an approved editor in Wikipedia (?) |
| yes |
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| Web UI | ||||||||||||||
user created tag |
| tags created by non-approved users; might go through vetting process by repository/library or be listed as unverfied/unvetted editor (like Wikipedia?) |
| ? |
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"Download" this | button that allows the archivist or end user to download the document (if permitted) | No | No | Yes | No | No |
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checksum |
| No | No | Yes | No | No | FTK / | subject headings |
| Yes | Yes | Yes | No | Yes (archivist) | FTK / | Citation | No | No | Yes | No | Yes (archivist) |
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Description |
| Yes | No | Yes | No | Yes (archivist) |
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Use restriction |
| No | Yes (need controlled vocabulary) | Yes | No | Yes (archivist) |
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Access restriction |
| No | Yes (need controlled vocabulary) | Yes | No | Yes (archivist) | FTK / | |||||||||||||||
Take-down request / policy |
| No | No | Yes | No | Yes (public for request) | Web UI | Creator |
| Yes | Yes | Yes | No | Yes (archivist) | FTK / | |||||||
Original file |
| No | No | Yes | No | No |
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Display version of the original file |
| No | No | Yes | No | No |
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