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Proposed list of metadata fields to drive the discovery and delivery of Hypatia collections. The following is a list of descriptive, technical and administrative metadata that may accompany a collection in Hypatia. Not all collections will necessarily have metadata for all of these metadata fields.
Field Name | ISAD(G) area element | Description | Facet as refinement in UI? | Searchable? | Displayed? | Sortable? | Metadata Source | ||||
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Repository | Name of the archival unit responsible for the collection. | Yes |
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Collection Call Number |
| Maybe |
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Collection Title |
| No |
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Dates |
| No |
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Creator name(s) |
| Yes |
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Accession |
| List of accessions that are a part of this collection | No |
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Abstract |
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| No |
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Extent | Size of the collection: corresponding storage media, number of files, disk size | No |
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Physical characteristics/technical requirements | Size of the collection: corresponding storage media, number of files, disk size | No |
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Languages/scripts of material | languages represented in the collection | Yes |
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Conditions governing access | To provide information on the legal status or other regulations that restrict or affect access to the unit of description. | Access Restrictions |
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| Yes (need controlled vocabulary) |
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Conditions governing use/reproduction | Use Restrictions |
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| Yes (need controlled vocabulary) |
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Indexing terms |
| names and subjects | Yes |
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Scope and Content |
| No |
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Administrative/Biographical History | Background on collection or creator | No |
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Archival History | Information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. Size of the collection: corresponding storage media, number of files, disk size | No |
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Immediate source of acquisition | Information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. | No | Indexing terms |
| names and subjects | Yes |
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Appraisal, destruction and scheduling |
| No |
| Scope and Content |
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Accruals |
| No |
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| Biography | ||||
System of arrangement | To provide information on the internal structure, the order and/or the system of classification of the unit of description. |
| Background on collection or donor | No |
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Access Notes |
| Notes on how to get access to the collection (eg.series 8 is available on in the reading room) | No |
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Existence and location of originals | To indicate the existence, location, availability and/or destruction of originals where the unit of description consists of copies. | No |
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Existence and location of copies | To indicate the existence, location, and availability of copies. | No |
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Related units of description |
| No |
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Publication note | To identify any publications that are about or are based on the use, study, or analysis of the unit of description. | No |
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Elements to display (informed by SALT)
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